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  Funding Opportunity Details
 
 -354605-Survivors of Homicide & Other Violent Crime (FFY21-22)
  Victim Services Support Program
  Application Deadline: 06/10/2020 4:30 PM
 
 
Award Amount Range: $0.00 - $333,794.00
Project Start Date: 08/01/2020
Project End Date: 09/30/2022
Award Announcement Date: 05/13/2020
Eligible Applicant:
Program Officer: Donna Phillips
Phone: 515-242-5121 x
Email: donna.phillips@ag.iowa.gov
Categorical Area: Justice, Victims
 
 
Description
 
 

Section 1 - GENERAL AND ADMINISTRATIVE INFORMATION

Purpose

The purpose of this request for proposals (RFP) is to solicit applications to enable the Victim Services Support Program, a component of the Crime Victim’s Assistance Division (CVAD) of the Iowa Attorney General’s Office to select the most qualified applicant to provide victim services programming to survivors of homicide and other violent crime (SOH/OVC) victims in part of Zone #4 in the following Iowa counties: Benton, Des Moines, Henry, Iowa, Jefferson, Johnson, Jones, Keokuk, Lee, Linn, Poweshiek, Tama, Van Buren and Washington. The organization currently holding the contract to provide SOH/OVC services in this area has relinquished their CVAD contract and will no longer provide SOH/OVC services in the communities covered by this funding opportunity.

CVAD seeks grant proposals from victim service agencies, nonprofit agencies and governmental agencies for projects or programs designed to strengthen effective and holistic responses to homicide and other violent crime victims in Iowa. This is a competitive two-year grant.

Project Period

The project period shall be from 08/01/2020 to 9/30/2022, with each funding year awarded annually. CVAD shall have the option to award year 2 funding at its sole discretion, subject to review of the continuing application, performance, and compliance with the terms and conditions of the contract, availability of funds, program modifications or any other grounds determined by CVAD.

Transition Period

CVAD anticipates the need to provide a transition period to shift SOH/OVC services from the relinquishing organization to the successful applicant; therefore, year one funding will start on August 1. 2020 (year two funding will start on October 1, 2021). Both CVAD and the relinquishing organization will work closely with the successful applicant on the transition

Eligibility Requirements

The application for funding is open to currently funded organizations as well as those seeking CVAD funding for the first time. Any eligible local or statewide government or private nonprofit agency or a combination thereof may apply for and receive a grant.

Funds must be used to provide victim services and justice support to survivors of homicide and other violent crimes in the counties noted above. The applicant shall promote within the community a coordinated public and private effort to assist victims. The applicant shall be an equal opportunity employer and provide services on an equal opportunity basis. The applicant shall comply with applicable federal and state statutes and rules, all requirements specified in the grant between the department and any outside funding source, and all requirements in the RFP or any other contractual document. The applicant shall have a grievance procedure established for victims, employees, and volunteers. The applicant shall provide services within the geographical service area without regard to a victim’s ability to pay.

Service Delivery Area

CVAD seeks interested applicants to serve the following Iowa counties: Benton, Des Moines, Henry, Iowa, Jefferson, Johnson, Jones, Keokuk, Lee, Linn, Poweshiek, Tama, Van Buren and Washington.

Available Funds

The funding source available for this funding opportunity is Victims of Crime Act (VOCA) Assistance funding, CFDA #16.575 and State of Iowa Victim Services funding.

Application Deadline and Important Dates

Applications for funding are due on or before Wednesday, June 10, 2020, no later than 4:30 p.m. in iowagrants.gov. Any application received after this date and time will not be accepted. A review committee will review applications on June 17, 2020. Recommendation for funding will be presented to CVA Board on June 26, 2020. Denial and award letters will be sent to applicants on June 26, 2020.

Appeals or requests for reconsideration must be received in the CVAD office (either by email or mail) on or before July 13, 2020. CVAD Board will review appeals and requests for reconsideration on July 24, 2020. Contracts will be issued in August 2020. Below is a table outlining the application schedule.

Due Date

Application Schedule

May 13, 2020

Request for Proposal (RFP)/Funding Application Instructions available to potential applicants. Funding opportunity posted in iowagrants.gov

June 10, 2020

Applications due by 4:30 pm via IowaGrants.gov

June 17, 2020

Application Review Committee and Crime Victim Assistance Division (CVAD) review application for funding

June 26, 2020

Crime Victim Assistance (CVA) Board determines awards

June 26, 2020

Award and denial letters are sent to applicants

July 13, 2020

Appeals or Requests for Reconsideration are due in CVAD Office by 4:30 pm

July 24, 2020

Crime Victim Assistance Board reviews appeals for funding

July 27, 2020

Final Notification of award and denials are sent to applicants

August 2020

Contract(s) Issued

RFP/Grant Opportunity Issued

Interested applicants must complete their application for funding in iowagrants.gov. From iowagrants.gov home page, click on grant opportunities and search for Survivors of Homicide and Other Violent Crimes (FFY21-22). This RFP will be posted May 13, 2020, on the Iowa Attorney General’s website and will remain posted until the application due date.

Written Questions and Responses

Written questions related to this RFP can be submitted through iowagrants.gov no later than June 10, 2020. Responses will be posted for all applicants to review. In order to post a question, applicant must be registered in iowagrants.gov, refer to the registration instructions for iowagrants.gov document posted in the attachments section in this funding opportunity. Questions submitted through any other format other than through iowagrants.gov will not be considered and a response will not be provided by CVAD. To submit a question:

  • Registered users’ login to www.iowagrants.gov as a returning user; 
  • Search Grant Opportunities; 
  • Select this grant opportunity/funding application in iowagrants.gov:  Survivors of Homicide & Other Violent Crimes (FFY21-22); 
  • Click on ask a question link located at the top right-hand side of the opportunity details page, and enter a single question in the post question box; 
  • Click the save button; 
  • A post question confirmation box will appear stating the question is under review.

Additional questions may be submitted by repeating the process above. If the question or comment pertains to a specific section of the RFP, please reference the section and the page number. Questions and answers will be displayed in iowagrants.gov in a timely manner. CVAD will answer all pertinent, timely and properly submitted questions. CVAD’s written responses will be considered part of the RFP. To view posted questions and responses:  

  • Login to www.iowagrants.gov;
  • Search Grant Opportunities;
  • Select this grant opportunity/funding application in iowagrants.gov:  Survivors of Homicide & Other Violent Crimes (FFY21-22); 
  • Scroll to the bottom of the opportunity details page, under the questions subsection to view the posted questions and answers.

It is the responsibility of the applicants to periodically check for responses to submitted questions.

Application

The application and the required application forms will be available in the funding opportunities section of iowagrants.gov on May 13, 2020.

Applications MUST be submitted in iowagrants.gov; however, CVAD recommends applicants complete their entire application offline. Meaning all required forms, documents, narrative questions, and budget information be completed outside the iowagrants.gov system.

Iowagrants.gov Information

Multiple people in an organization can have access to complete and submit an application in iowagrants.gov. Anyone wanting access to iowagrants.gov must be registered; see the registration instructions posted in the attachment section. The first user to begin an application for a funding opportunity becomes the primary user or registered applicant for the application. The primary user can add additional registered users as grantee contacts within their organization to the funding opportunity. iowagrants.gov will permit multiple registered users of the applicant organization to create separate applications for the same funding opportunity thereby creating multiple applications for the same funding opportunity. The applicant is responsible for ensuring only one entire application is completed and submitted.

Once an application has been started in iowagrants.gov, the entire application must be completed as there is no save and continue option.

Funding Availability

Iowa is divided into 4 zones for homicide and other violent crime projects. This RFP/funding opportunity is for the following Iowa counties specific to homicide and other violent crime victims: Benton, Des Moines, Henry, Iowa, Jefferson, Johnson, Jones, Keokuk, Lee, Linn, Poweshiek, Tama, Van Buren and Washington. The estimated amount available for the counties for this service is $333,794 for year 1 and the amount of funding for year 2 is expected to be $286,110, depending on state and federal funding.

Applications Due Date and Time

Applications must be submitted by 4:30 p.m. (local Iowa time) June 10, 2020 through iowagrants.gov or https://www.iowagrants.gov. The iowagrants.gov system will not allow applications to be submitted after the deadline; you will receive a notice stating the funding opportunity is closed. Any information submitted separately from the iowagrants.gov application will not be considered. iowagrants.gov will register the date and time of each grant submission. Each submitted application will be assigned an application ID number. It is the applicant’s sole responsibility to complete all application forms and submit the application on time.

Application Review

Applications will be reviewed by a review team consisting of CVAD employees including the CVAD director and VSS administrator, as well as representative(s) from the Crime Victim Assistance Board and experts in one or all the following fields:  victim services, grants administration and management and criminal justice. CVAD will provide the review committee with information related to the applicant’s performance with previous grants (if applicable), and the quality and quantity of services provided. Recommendations for funding will be presented to the CVA Board of Directors on June 26, 2020, upon which the Board will vote and make the final determination for funding.

Notice to Applicants

Applicants shall be notified within 90 days after the application due date whether the application has been denied or approved by the board and the amount of funds approved for the application.

Request for Reconsideration (Appeals)

According to Iowa Code, applicants have the right to appeal the decision to deny funding to ask for reconsideration of the amount funded. The request for reconsideration must be submitted within ten working days of the date on the notice of funding decision (award or denial letter). The request must state the grounds for reconsideration; appealing a funding decision should be based on CVAD misconduct, ineffective review processes, disparities in funding or miscalculation of funding amounts. The board or a committee designated by the CVA Board chairperson shall review the appeal in a timely manner. A decision of the board or designated committee shall constitute final CVAD action.

At the time a request for reconsideration is received by the director, notice that a request for reconsideration has been filed shall be sent to all approved applicants whose funds may be affected by the request. Funds shall not be disbursed pending a request for reconsideration to the extent that the funds are affected by the outcome of the request. Every applicant that would be adversely affected shall be notified if a request for reconsideration is approved, and grant awards shall be reduced, as necessary. Requests must be received by CVAD by the reconsideration due date and can be emailed to Lori Miller at lori.miller@ag.iowa.gov with the email subject line Victim Services Application Request for Reconsideration or mailed via U.S. Postal Service to: Lori Miller, VSS Administrator  Crime Victim Assistance Division,  Lucas State Office Building,  321 E. 12th St. Des Moines, IA 50319. 

Contract Negotiation and Agreement

On or about August 1 2020, a contract shall be negotiated between CVAD and the grant recipient. Prior to entering into a contract, CVAD may require modification of the proposed program, statement of work, submission of further information or documents, or other stipulation of the applicant. The required modification, information, document, or stipulation shall be specified in the notification of grant award. The applicant or the department may request a modification of the program budget to reflect the amount, expenses and activities allowed by the grant award. Both parties must agree to any modification of the grantee program budget. Expenditures shall be reimbursed pursuant to regular reimbursement procedures of the state of Iowa. The grantee shall sign the certified assurances for the grant program at the time of application and at any time requested by the division. Nothing in this RFP shall be construed as limiting the remedies available to the state or the program for improper use of grant funds or other breach of the grantee’s contractual programmatic or fiscal duties under the contract and applicable law.

Records

Grantees shall keep records of services provided and any other records as required by CVAD. The division shall have immediate access during working hours to records pertaining to the contract. No notice need be provided to the grantee prior to inspection of the records.

SECTION 2 - DESCRIPTION OF SERVICES AND FUNDING SOURCES - Click on RFP for more information on description of services and funding sources. 

SECTION 3 - APPLICATION CONTENT - Click on RFP for the instructions for completing this grant opportunity.

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
Blank Complete Program Budget Form Complete Program Budget.xlsx 14 KB
Crime Chart (Example) Crime Chart 2.docx 16 KB
Demographics Chart - Example Demographics Chart (Sample) 2.docx 15 KB
Map of Survivor of Homicide/Other Violent Crime Zones HP Map-Zones Final.pdf 218 KB
CVAD Indirect Cost Form Indirect Cost Form 14 Month.docx 28 KB
MOA of Civil Rights Complaint (Updated May 2020) MOA of Civil Rights Complaint May 2020.pdf 263 KB
Request for Proposal (RFP) RFP_CVAD_HP-OVC_Part of Zone 4_May13_2020 Final.pdf 512 KB
Survivors of Homicide/Other Violent Crime Core Services/Standards SOH-OVC Service Standards May 2020.pdf 76 KB
Training Certification Form Training Certification Form.docx 41 KB
VOCA and CVAD Certified Assurances (May 2020) VOCA CVAD Certified Assurances and Compliance May 2020.pdf 300 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
https://www.iowaattorneygeneral.gov/for-crime-victims/victim-services-support-program Link to the RFP on the Iowa Attorney General's Office Website
 
 
Questions
 
 
Submitted Date Question Answer
05/27/2020 Regarding application question #9 "Demographics Chart of Service Area," should we be describing the demographics of our current service area or the demographics of the partial Zone 4 service area? On page 25 of the RFP question 9-9c asks you to describe the demographics of your entire service area.
05/27/2020 Regarding application question #9a through #9c, should we be comparing the demographics of our clients, staff, volunteers and board members to our current service area or to the demographics of the partial Zone 4 service area? We have not served any clients or recruited any staff or volunteers in the partial Zone 4 service area yet so our demographics may likely not be reflective of this service area yet. On page 25 of the RFP, this question asks you to describe the demographics of your entire service area, so all questions related to demographics would refer to your entire service area.
05/27/2020 Regarding application question #10 "Crime Chart," should we be detailing the crimes committed and the clients we are serving respective to those crimes for our current service area, or for the partial Zone 4 service area? If the chart should be completed for the partial Zone 4 service area, and we have not served any clients in that service area yet, should we enter N/A as it pertains to clients served? On page 25 of the RFP, this question asks you to describe crimes committed in your service area.
 
 
 
 
 
 Iowa.gov – The Official Website of the State of Iowa. Dulles Technology Partners Inc.