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  Funding Opportunity Details
 
 -347781-FY21 RFP 58821007 for Improving Tomorrow: Prevention Focused Mentoring
  Substance Abuse Prevention & Treatment
  Application Deadline: 04/21/2020 4:00 PM
 
 
Award Amount Range: $0.00 - $91,213.00
Project Start Date: 07/01/2020
Project End Date: 06/30/2021
Award Announcement Date: 05/19/2020
Eligible Applicant: Please See Section 1.03 of the RFP Document for Eligibility Requirements
Program Officer: John McMullen
Phone: 515-281-6646 x
Email: john.mcmullen@idph.iowa.gov
Categorical Area: Substance Abuse
 
 
Description
 
 

It is the responsibility of the Applicant to review all Attachments listed below for additional details regarding this Funding Opportunity.

The issuance of this Funding Opportunity in no way constitutes a commitment by IDPH to award a contract.

  Purpose

The purpose of this Request for Proposal (RFP) # 58821007 is to solicit applications that will enable the Iowa Department of Public Health (referred to as Department) to select the most qualified applicant to provide youth mentoring services (ages 5-18) by strengthening Iowa’s current mentoring landscape. 

The Department is actively working to strengthen our capacity to address health inequities in Iowa. Health equity is defined as the attainment of the highest possible level of health for all people by achieving the environmental, social, economic and other conditions in which all people have the opportunity to attain their highest possible level of health. This program promotes health equity through engaging diverse stakeholders to be involved in and receive youth mentoring services.

Schedule of Important Dates  (All times and dates listed are local Iowa time.)

The following dates are set forth for informational purposes.  The Department reserves the right to change them.

EVENT

DATE

RFP Issued

March 2, 2020

Written Questions and Responses

 

Round 1 Questions Due:

Responses Posted By:

March 10, 2020

March 17, 2020

Round 2 Questions Due:

Responses Posted By:

March 24, 2020

March 31, 2020

Final Questions Due:

Responses Posted By:

April 7, 2020

April 14, 2020

Applications Due

April 21, 2020 by 4:00 PM Local Iowa Time

Post Notice of Intent to Award

May 19, 2020

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A. RFP58821007 Improving Tomorrow: Prevention Focused Mentoring A. RFP58821007.pdf 219 KB
B. IowaGrants Registration Instructions B. IowaGrants Registration Instructions Updated 2016.pdf 873 KB
C. IDPH Application Instruction Guidance C. IDPH Application Instruction Guidance 2016.pdf 1.9 MB
D. RFP#58821007 Improving Tomorrow: Prevention Focused Mentoring DRAFT Contract D. RFP#58821007 Improv.pdf 131 KB
E. RFP#58821007 Improving Tomorrow: Prevention Focused Mentoring DRAFT Review Tool E. RFP#58821007 Improv.pdf 76 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://www.mentoring.org/program-resources/elements-of-effective-practice-for-mentoring/ A. Elements of Effective Practice for Mentoring
http://idph.iowa.gov/finance/funding-opportunities/general-conditions B. IDPH General Conditions
http://idph.iowa.gov/Portals/1/userfiles/83/IPN/IPN%20Service%20Area%20Map%20and%20Contractors%20Final%20%28January%202020%29.pdf C. Integrated Provider Network (IPN) Service Area Map
http://www.idph.iowa.gov/substance-abuse D. Iowa Department of Public Health | Bureau of Substance Abuse
http://www.iowamentoring.org/for-programs/program-certification E. Iowa Mentoring Partnership Certification Process
http://nationalmentoringresourcecenter.org/index.php/component/k2/item/63-mentor-the-national-mentoring-partnership.html F. National Mentoring Partnership
http://www.thinkculturalhealth.hhs.gov/clas G. The National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care
http://www.yourlifeiowa.org H. Your Life Iowa
 
 
Questions
 
 
Submitted Date Question Answer
03/03/2020 Is RFP 58821007 for Improving Tomorrow: Prevention Focused Mentoring a replacement to YSAPS or will there be another mentoring focused RFP offered under YSAPS? Monies previously allocated to Youth Substance Abuse Prevention Services (YSAPS) grant have been directed towards the SFY21 Improving Tomorrow: Prevention Focused Mentoring RFP
03/04/2020 Do you have to have one full time director or can it be one two people working together as full time? Page 28 of the RFP states the following, "Mentoring Coordinator (The funded applicant must identify a single Mentoring Coordinator who is funded at a minimum of 1.0 FTE throughout the project period and is non-negotiable)."
03/04/2020 What details of the current program will need to be put into the RFP? Regardless of current mentoring program structure, applicants must provide details related to RFP requirements.
03/04/2020 RFP page 18, Goals and Objectives, Goal 2 (1st bullet)Provide a minimum of eight substance abuse and/or problem gambling prevention trainings to 150 adults, including mentors, per contract period. Information shared must support the mentor role/// Will you please clarify or provide examples that will meet the intended definition of "trainings" under the grant? Is web-based allowed? Applicants must provide face-to-face and web-based training.
03/04/2020 Does it have to a continuous last 3 years go having a mentoring program? Yes, page 19 of the RFP states the following, Applicants must have a minimum of three (3) consecutive years of experience providing youth-focused mentoring services.
03/09/2020 We are having trouble finding how to answer the questions under the events for round 1 questions. Can you please direct us on how to find these questions. In IowaGrants, select the appropriate Funding Opportunity. A blue Questions tab is located on the far right side of the Opportunity Components line. All Round 1 questions are due on March 10, 2020. The Department will provide responses to Round 1 questions on March 17, 2020.
03/09/2020 Under 2.02 Description of Work and Services - Requirement A. states "engage 5-18 year old youth." Currently, we serve mentees from 6-16 years of age. Does that fit since they fall within the 5-18 age range? Yes.
03/09/2020 Under 2.01 Goals and Objectives of the Program - Goal 2, are the minimum number of training and presentations and the minimum number reached for each one need to be complete during FY21 or the contract period July 1, 2020- June 30, 2026? Per the Cover Page, the Project Period is July 1, 2020 - June 30, 2026 and the Contract Period is July 1, 2020 - June 30, 2021. The minimum number of trainings/presentations and minimum number reached must be completed within the timeframe of July 1, 2020 - June 30, 2021.
03/09/2020 Under 2.01 Goals and Objectives of the Program - Goal 2, promoting Your Life Iowa with presentations is also an Action Step in the current Integrated Provider Network Prevention Work Plan. Goal 2 states "Services shall not duplicate efforts that currently take place within the awarded Service Area. Would this be a duplication to also provide these presentations under this funding stream? How should we proceed? The same presentations cannot be counted under multiple funding opportunities as this would be a duplication of services. Contractors providing similar services must collaborate and coordinate presentations to ensure services are not provided to the same audience.
03/09/2020 Under 2.01 Goals and Objectives of the Program - Goal 2, Your Life Iowa presentations. Could this resource be included in a presentation about mentoring or the substance abuse and/or problem gambling trainings that are required? No, Your Life Iowa presentations may not be included within required presentations in other grants and are identified as a separate requirement in this RFP.
03/09/2020 2.02 Description of Work and Services, Requirements D. It stated that "applicants must utilize one of the mentoring program formats below." Can both Community-Based and School-Based be utilized? Yes, Applicants may choose to utilize more than one mentoring program format identified in the RFP.
03/09/2020 2.02 Description of Work and Services, Requirements D. "one mentor and one mentee" is mentioned under both formats. We have a few matches where a couple or a family mentors one mentee together. Would this count as a match under this grant? Yes.
03/09/2020 2.02 Description of Work and Services, Requirements H. "matches can include matches that continue with the program each FY and new matches that are established yearly." With new matches, do they have to be together for a certain period of time during that fiscal year to count as a match or does every new match in the fiscal year count? Each new match in the fiscal year would count. In addition, page 22 of the RFP states, Mentee/Mentor Initial Match may be from matches that have carried over from the previous year. For re-matched mentees, applicants must assure the mentee has been active in the program for a minimum of three (3) months prior to submitting a claim.
03/09/2020 2.02 Description of Work and Services, Requirements I. "Criminal background checks are a necessary component of screening prospective mentors and must be conducted before initiating any contact." Does this exclude mentors who are under the age of 18 as a criminal background check would not be available? For mentors under the age of 18, applicants must have established background protocol checks based on agency expectations and requirements.
03/09/2020 2.03 Staffing or Personnel Requirements. A minimum 1.0 FTE is mentioned. Can two mentoring coordinator positions make up this 1.0 FTE or does it need to be a minimum of one mentoring coordinator at 1.0 FTE? Page 28 of the RFP states the following, "Mentoring Coordinator (The funded applicant must identify a single Mentoring Coordinator who is funded at a minimum of 1.0 FTE throughout the project period and is non-negotiable)."
03/09/2020 Can the proposal include both school based and community based mentoring or does it have to be limited to one or the other? Yes, Applicants may choose to utilize more than one mentoring program format identified in the RFP.
 
 
 
 
 
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