GUIDELINES FOR SECTION 402 and 405d FUNDING PROPOSALS
Governor's Traffic Safety Bureau - Iowa Department of Public Safety
The Iowa Governor's Traffic Safety Bureau (GTSB) administers the federally funded Section 402 Highway Safety Program authorized on December 4, 2015, when President Obama signed into law P.L. 114-94, the Fixing America’s Surface Transportation (FAST) Act. The FAST Act authorizes the federal surface transportation programs for highways, highway safety and transit. Federal highway safety programs are administered by the National Highway Traffic Safety Administration (NHTSA), an agency of the U.S. Department of Transportation established in 1966 to combat the growing number of traffic related deaths and injuries.
The federal 402 Program is designed to help states, counties and communities initiate programs to address traffic safety problems. Applicants are encouraged to "leverage" funds requested from the GTSB with staff, financial or other resources they can contribute to the proposed project. Traffic safety issues that qualify for 402 funding are: alcohol, occupant protection, police traffic services, speed, emergency medical services, traffic records, roadway safety (engineering), motorcycles and pedestrian/bicycle safety. Project proposals may include activities in any or all of these areas. Section 402 programs are funded through a one-year contract between the GTSB and the requesting agency. Funds are only provided via reimbursements. Agencies must first pay all program costs and then submit claims for reimbursement. Claims are usually done monthly. Upon receipt of a properly completed reimbursement claim, the GTSB should be able to provide reimbursement within 90 days.
To qualify for Section 402 funding, agencies must be in a county designated as one of Iowa’s Top 22 Problem Counties and have a city population of 3,000 or greater. These are determined each year by an in-depth analysis of Iowa’s traffic crashes, fatalities, injuries, Vehicle Miles Traveled (VMT) and OWI data. (See eligible counties below.)
The federal 405d Program is designed to help states, counties and communities initiate programs to combat the problem of impaired driving. Impaired driving and non-use of restraints are the leading causes of death and injury in traffic crashes in both Iowa and the Nation.
While 405d monies focus on impaired driving, other traffic safety activities, such as enforcement of seat belt, speed and stop light/sign violations are included. Applicants are encouraged to "leverage" funds from the GTSB with staff, financial or other resources they can contribute to a proposed project. Section 405d is a one-year program with a new application required annually.
To qualify for Section 405d funding, agencies must be in one of Iowa’s designated Top 40 Problem Counties determined annually by an in-depth traffic data analysis of alcohol-related crashes, fatalities, injuries and OWI revocations. Agencies in counties ranked 1-22 are eligible regardless of population. Agencies in counties ranked 23-40 must be in cities with a population of 3,000 or more unless their jurisdiction is countywide. (See eligible counties below.)
Section 405d programs may include elements such as directed overtime enforcement, educational presentations, equipment, training and/or public information campaigns. Enforcement agencies requesting overtime are required to direct that overtime enforcement to high-risk times (typically evening) and at high-risk locations for impaired driving crashes and to participate in two special traffic enforcement efforts, one conducted at night, during the program. With a focus on impaired driving prevention, agencies are also required to conduct a minimum of 12 public awareness activities through media releases, news articles and/or educational presentations.
The agency head or suitable authority must sign the funding proposal. Proposals must be received by the GTSB before March 1st for consideration in the program year beginning the following October 1st.
These instructions provide potential contractors with the appropriate information to complete a funding application for submission to the Governor’s Traffic Safety Bureau.
The problem statements should briefly describe the highway safety problem(s) you plan to address. Remember the nine highway safety emphasis areas noted above are the primary focus of the 402 Program. If possible, include traffic data such as citations, crashes or seat belt usage rates.
GOAL OBJECTIVES/PERFORMANCE MEASURES
Note your goal objective(s). The best objectives answer the question: What results will be attained and how will they be measured (numerically measurable outcomes are desirable)? Objectives should be specific, measurable, action-orientated and reasonable.
Program activities should provide the methods by which you propose to achieve your objectives. What activities will you undertake to accomplish your goals? Activities might include directed overtime enforcement, educational presentations, training or workshop sessions or public information endeavors. Be as specific as possible so it is clear how they will impact your identified highway safety problem(s).
AGENCY’S CURRENT RESOURCES
If your agency is asking for overtime for traffic enforcement, you must provide the number of sworn officers in your department and the average overtime rate of pay. If your agency is asking for any equipment, you must complete the Equipment Information Section of the application.
REQUESTED PROGRAM ELEMENTS/BUDGET
This section tells us exactly what your agency is requesting to carry out the activities proposed in your application. These elements, if approved, will make up your contract budget. While a proposed budget for a program is an estimate, the figures should be as specific as possible. Estimated project costs are categorized as follows:
1. Personal Services – Overtime and training-related travel expenses.
2. Commodities - Costs of educational materials acquired and consumed specifically for the purpose of the program. 405d grants must include impaired driving prevention information. All educational materials must be pre-approved by the Bureau.
3. Equipment - Cost of equipment provided for the contractor. Examples of equipment are in-car video cameras, preliminary breath testers (PBTs) and fatal vision goggles. Equipment also allowed under a 402 grant are radars, lidar units and speed trailers.
If approved, your agency will commit to at least the first two statements in this section of the application. Statement 1 is a commitment to conduct the program activities and provide the required reports in a timely manner as well as an annual report at the end of the program year. Statement 2 is a commitment to submit claims for reimbursement on forms provided by the GTSB with an authorized signature within 90 days of the claimed expenses being paid. Statements 3-6 apply only to law enforcement agencies committing to conduct directed traffic enforcement, public education and safety belt surveys. Statements 7 and 8 relate to obtaining prior approval for traffic safety messages to be printed on educational materials and for any out-of-state travel taken in support of the program. Statement 9 is a commitment to provide an HSP-3 form and a digital photo of any equipment purchased under the program.
The agency head or other suitable authority (Director, Chief, Sheriff,) must sign the completed funding proposal.
Examples of Items Commonly Funded under the Section 402 Program
1. Overtime for educational presentations
2. Overtime for enforcement
3. Training-related travel
4. Educational materials (brochures, posters or other printed items with traffic safety information)
5. In-car video cameras
6. Radars, Lidars and TruCam (hand-held laser radar/video camera) (NHTSA approved)
7. PBTs (NHTSA approved)
8. Speed trailers (partial funding)
9. Fatal Vision Goggles
Examples of Items NOT Funded under the Section 402 Program
2. Office furniture
3. Alcoholic beverages
4. Signs or roadway hardware
5. Benefits for working overtime
6. Vehicles (cars, motorcycles, boats)
7. Salary for existing personnel (considered supplanting)
8. Entertainment or refreshment (coffee, donuts) expenses
9. Any equipment ordered prior to the effective date of the contract
10. Any equipment received after the expiration date of the contract
11. Equipment to replace GTSB-funded equipment less than five years old
Examples of Items Commonly Funded under the Section 405d Program
1. Overtime for educational presentations on impaired driving
2. Overtime for enforcement
3. Training-related travel
4. Educational materials with impaired driving prevention information
5. In-car video cameras
6. PBTs (NHTSA approved)
7. Fatal Vision Goggles
Examples of Items NOT Funded under the Section 405d Program
2. Radar or lidar units
3. Office furniture
4. Bicycle helmets
5. Child safety seats
6. Alcoholic beverages
7. Signs or roadway hardware
8. Overtime for seat belt surveys
9. Vehicles (cars, motorcycles, boats)
10. Salary for existing personnel (considered supplanting)
11. Entertainment or refreshment (coffee, donuts) expenses
12. Any equipment ordered prior to the effective date of the contract
13. Any equipment received after the expiration date of the contract.
14. Equipment to replace a GTSB-funded piece of equipment less than 5 years old.
For Further Information/Assistance, Contact the Governor's Traffic Safety Bureau at 515-725-6126
Applications must be submitted On-line via
www.iowagrants.gov by Midnight, February 29th
Iowa Governor’s Traffic Safety Bureau
215 East 7th Street, 3rd Floor
Des Moines, IA 50319-0248
To qualify for a 402 grant, you must be located in one of the top 22 counties listed below and have a population of more than 3,000.
To qualify for a 405d grant, you must either be in one of the top 22 counties or be in one of the top 23-40 counties listed below and have a population of more than 3,000.