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  Funding Opportunity Details
 
 -333988-Maternal Infant Early Childhood Home Visitation Program (MIECHV) RFP 58820011
  Family Health
  Application Deadline: 01/07/2020 4:00 PM
 
 
Award Amount Range: Not Applicable
Project Start Date: 03/01/2020
Project End Date: 09/30/2021
Award Announcement Date: 02/06/2020
Eligible Applicant:
Program Officer: Melana Hammond
Phone: 515-281-4900 x
Email: melana.hammond@idph.iowa.gov
Categorical Area:
 
 
Description
 
 

It is the responsibility of the Applicant to review all Attachments listed below for additional details regarding this Funding Opportunity.

The issuance of this Funding Opportunity in no way constitutes a commitment by IDPH to award a contract.

Excerpts from the RFP:

Purpose

The purpose of this Request for Proposal (RFP) #58820011 is to solicit proposals that will enable the Iowa Department of Public Health (IDPH) to select the most qualified applicants to provide Maternal, Infant, and Early Childhood evidence-based home visitation services to at-risk young children and to provide coordinated intake services in surrounding counties.  Home visiting services are designed to improve outcomes for young children and their families.    

The program is designed: (1) to strengthen and improve the programs and activities carried out under Title V and other community service providers; (2) to improve coordination of services for at-risk communities; and (3) to identify and provide comprehensive services to improve outcomes for families who reside in at-risk communities.  

This project is part of federal and state evaluation projects. All organizations selected through this Request for Proposal process will be required to participate fully in all evaluation projects.

Schedule of Important Dates  (All times and dates listed are local Iowa time.)

The following dates are set forth for informational purposes.  The Department reserves the right to change them.

EVENT

DATE

RFP Issued

November 14, 2019

Written Questions and Responses

 

Round 1 Questions Due:

Responses Posted By:

November 20, 2019

November 27, 2019

Round 2 Questions Due:

Responses Posted By:

December 4, 2019

December 11, 2019

Final Round Questions Due:

Responses Posted By:

December 19, 2019

December 30, 2019

Applications Due

January 7, 2020 by 4:00 PM Local Iowa Time

Post Notice of Intent to Award

February 6, 2020

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A RFP 58820011 FY20 MIECHV Program A RFP 58820011 FY20 MIECHV Program.pdf 423 KB
B IowaGrants Registration Instructions B IowaGrants Registration Instructions.pdf 874 KB
C IDPH Application Instruction Guidance C IDPH Application Instruction Guidance.pdf 1.9 MB
D Draft FY20 MIECHV Contract Template D Draft FY20 MIECHV Contract Template.pdf 274 KB
E Draft FY20 MIECHV Application Score Tool E Draft FY20 MIECHV Application Score Tool.pdf 340 KB
F MIECHV FY20 RFP58820011 Amendment 1 F MIECHVFY20RFP58820011Amendment1.pdf 195 KB
G MIECHV FY20 RFP 58820011 Amendment 2 G MIECHV FY20 RFP 58820011 Amendment 2.pdf 159 KB
H MIECHV FY20 RFP 58820011 Amendment 3 H MIECHV FY20 RFP 58820011 Amendment 3.pdf 144 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://www.headstartprogram.us/ Early Head Start
http://www.healthyfamiliesamerica.org/ Healthy Families America
http://idph.iowa.gov/finance/funding-opportunities/general-conditions IDPH General Conditions
http://daiseyiowa.daiseysolutions.org/articles/iowa-miechv-data-dictionary-2/ Iowa DAISEY Data Dictionary
http://daiseyiowa.daiseysolutions.org/articles/iowa-miechv-assessment-flow-chart/ Iowa MIECHV Assessment Flow Chart
http://daiseyiowa.daiseysolutions.org/articles/iowa-miechv-benchmarks-at-a-glance/ Iowa MIECHV Benchmarks at a Glance
https://docs.google.com/document/d/1uk3tGaQ2grQicsyD_58Gj8Y2AtrZMh3ZuJCexJ35vfc/edit Iowa MIECHV Operations Manual
http://www.nursefamilypartnership.org/ Nurse Family Partnership
 
 
Questions
 
 
Submitted Date Question Answer
11/15/2019 In regard to budget development, are agencies to develop an eighteen month or a nineteen month budget? Refer to Amendment 1 to the RFP correcting the contract to a 19 month period. Applicants should submit a 19 month budget.
11/18/2019 The RFP indicates the first year of this project will be a 19-month contract, however the award amount for each contract only represents a 12-month budget. Is the intent for each contractor to only submit a 12-month budget? Refer to Amendment 1 to the RFP correcting the contract to a 19 month period. Applicants should submit a 19 month budget.
11/18/2019 Must Bidder's submit a separate request for each Community they are interested in applying for or can multiple Communities be combined within one request? RFP Section 1.05 Available Funds states “IDPH anticipates making 7 awards (one in each community)." Each Community will require its own application. This will help ensure fair scoring across all applications.
11/19/2019 Under the Mini Program Initiative section, the drop down box does not list Increase Early Literacy and Language Activities  as a focus area to choose from.  However, there is a focus area called Healthy Community Environments.  Is this the choice for providing early literacy?   The Healthy Community Environments was inadvertently added and should not be an option in the drop down list. Applicants should select one of the other options, including Early Literacy and Language Activities, from the drop down list. IDPH will be posting Amendment #2 for guidance in correcting this error. Please check the Attachments component in IowaGrants.
11/19/2019 RFP Page 22 – clarification related to the definition of a tablet computer identified in the first full paragraph. The requirement is to assure that data collection is occurring as much as possible during the home visit, so if the family support direct service professional has a cell phone that meets the criteria and is able to complete the data entry while in the home, would this meet the intent of this language? Yes. RFP Page 22 states “The state’s data collection requires that Contractors must provide cellular data plans and a tablet computer, or similar device for each family support direct service professional. The tablet computer, or similar device must meet the operating requirements of the data system, must be encrypted, and fits their agency needs/requirements to ensure data collection is occurring as much as possible during the home visit.”
11/19/2019 RFP Page 30 – last paragraph that is continued on Page 31- If a Family Support Direct Professional is working with families under MIECHV and some other funder, and the requirement is that all of their families are to be included in all MIECHV reporting and data requirements, would they also then need to enter the family data into the other funder’s database? Is there potential for the databases to be merged with an identification of funder indicator to be included? Yes. If home visiting services are provided by a MIECHV Family Support Direct Service Professional to families funded by a different funder, all families served by that Family Support Direct Service Professional will be included in all MIECHV reporting and data requirements. There is not a plan to merge data between systems at this time
11/27/2019 Amendment #1, to change the contract term, also resulted in a decrease in funding in most communities when adjusted for the term. In most cases, increases were not proportional to the additional time. Was this an error? If not, would you please explain the rationale? Yes, there was an error in calculation. See Amendment #3 to this RFP for the correct allocations.
12/03/2019 Will the optional Workforce Diversity Development project be available to contractors currently participating in the Diversity Pilot Project to secure an additional diverse home visitor should they be a successful Applicant to this RFP? Yes, successful Applicants to this RFP will have an optional opportunity to receive additional funding to address the need for diverse workforce within the Community awarded for vacant positions that occur outside of the Diversity Pilot Project.
12/03/2019 Can a contractor utilize MIECHV home visiting funds (in addition to the $10,000 as required by this RFP) for mental health consultation and education? Yes, Applicants can utilize MIECHV home visiting funds for mental health consultation and education.
12/03/2019 Within the RFP,Black Hawk is listed as 55 slots for HFA,35 slots for EHS. We are currently funded/approved for 57 slots/HFA and 33 slots/EHS, respectively. Is this a change? Would the service area still be approved at the current approved slots? Applicants should complete their application according to the capacity listed in the RFP. Once a contract is awarded, the contractor would work with their respective IDPH MIECHV Contract Manager on capacity changes.
12/04/2019 On page 7 of RFP item A – Mental Health Consultation it states …Contractor will be funded up to $10,000 to provide mental health consultation…my question is the $10,000 for the whole 19 month contract? The total amount for the Mental Health Consultation for the 19 month contract was increased to $15,833.00 for each service delivery area. See Amendment #3 to this RFP for the correct allocations
12/04/2019 Objective 5.2 states MIECHV programs will establish or maintain a Parent Advisory Council that meets at least quarterly. The members of the Parent Advisory Council must comprise of at least fifty percent or more who are current or past participants of an early childhood home visiting program. As a subcontractor we currently utilize the Head Start/Early Head Start Policy Council as our MIECHV Parent Advisory Council which has been a suggestion of IDPH in the past. It is comprised of at least 51% of current parents but 50% are not participants of a home visiting program. Policy Council is proportionate to the program options we serve, so a majority of the parents are from a center-based program. If this is the case, is Policy Council no longer an option for a Parent Advisory Council? Most Head Start/Early Head Start Policy Councils would not meet this criteria. The Head Start/Early Head Start Policy Council meets the MIECHV Goal/Objective requirement.
12/04/2019 With regards to the revised 19 month budget amounts and the mini program initiative, as stated on RFP page 7, are we expected to still spend roughly $100 per family and reach more families or increase the allocation to roughly $158 per family? Available funds for the Mini Program Initiative were not increased and are based on $100 per family service capacity per County Service Area for the 19 month contract period. See Amendment #3 to this RFP for the correct calculations.
12/04/2019 Page 37 of the RFP it states “Beginning Oct 1, 2020 family support direct service professionals that provide home visiting services to families that are served by another fund, must include those families in all MIECHV reporting and data requirements.” One of our staff members is funded .5 FTE MIECHV and .5 other state funding for home visitation. Her .5 FTE with MIECHV is only supervision and not direct home visiting services with families, while the remaining .5 FTE (other state funding) is direct home visiting with families. Will we need to report her data from her .5 FTE other state funded home visiting families? This requirement applies to direct line family support workers who are providing services to MIECHV families as well as serving families through another funding source. Since the staff person in question is not providing direct services to MIECHV families, the staff person would not be required to report the non MIECHV funded families they are serving into the MIECHV data system. See example in RFP Section 2.05 Staffing and Personnel Requirements.
12/09/2019 When trying to add multiple counties on Objective 3.1 and Objective 6.3, there seems to be an issue. Using the CTRL button does not seem to populate the objective with multiple counties. Only one county appears when saving these two objectives. The "Area(s) County(s) Served" field has been fixed in Objective 3.1 and 6.3 so applicants can now select multiple counties. Applicants who have completed these sections are encouraged to amend their application to select multiple counties, if applicable.
12/13/2019 Is there a site, email, or location where organizations who want to approach this on a collaboration contract basis can discuss possible collaboration with interested parties to submit a collaboration proposal? The department does not have a venue for communication for potential bidders. However, the department encourages local agencies to work together on collaboration.
12/16/2019 On page 7 of the RFP it state, "Each Home Visiting Contractor will be funded up to $10,000 (amended to $15,833) to provide mental health consultation and education to MIECHV family support professionals and supervisors by a qualified licensed mental health provider.” Does this mean that we are not allowed to have family support professionals funded through other funding streams (FSSD --IDPH, ECI, Shared Visions, etc.) present during those MH consultations? Currently we do have staff present who fall under FSSD. It is appropriate to invite other non MIECHV family support program staff to participate in mental health consultation. Consultation may include technical assistance, training, case review and other guidance as needed. No direct mental health services may be provided to enrolled families with MIECHV funds.
12/18/2019 Who is the audience for proposals? Are they IDPH staff who already have knowledge of MIECHV? Reviewers for the MIECHV RFP are non-IDPH employees with varying degrees of knowledge of the MIECHV program. Reviewers are thoroughly trained on the Request for Proposal, Draft Contract and RFP Reviewer Tool prior to review of applications. Reviewers also submit a resume and Conflict of Interest form prior to review.
 
 
 
 
 
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