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  Funding Opportunity Details
 
 -316957-Strengthening Iowa's Direct Care Workforce RFP 58820005
  Health Care Delivery Systems
  Application Deadline: 08/21/2019 4:00 PM
 
 
Award Amount Range: Not Applicable
Project Start Date: 10/01/2019
Project End Date: 06/30/2025
Award Announcement Date: 09/11/2019
Eligible Applicant:
Program Officer: Melana Hammond
Phone: 515-281-4900 x
Email: melana.hammond@idph.iowa.gov
Categorical Area:
 
 
Description
 
 

It is the responsibility of the Applicant to review all attachments listed in the section below, including the Request for Proposals (RFP).

The issuance of the RFP in no way constitutes a committment by IDPH to award a contract. 

Excerpts from the RFP:

1.01     Purpose

The purpose of this Request for Proposal (RFP) # 58820005 is to solicit applications that will enable the Iowa Department of Public Health (referred to as Department) to select the most qualified applicant to provide education, outreach, and leadership development to strengthen Iowa’s direct care workforce.

The Department is actively working to strengthen our capacity to address health inequities in Iowa. Health equity is defined as the attainment of the highest possible level of health for all people by achieving the environmental, social, economic and other conditions in which all people have the opportunity to attain their highest possible level of health. This program promotes health equity through focusing efforts on strengthening Iowa’s direct care workforce. This workforce cares for the growing number of Iowans who face a variety of health inequities, many of whom are aging, sick, injured, or living with physical or mental disabilities. Additionally, the direct care professionals themselves are a population that is often underrepresented in healthcare workforce discussions.

1.02     Project Period and Contract Term

The project period shall be from October 1, 2019 to June 30, 2025.  

The Department expects the initial contract period to be a nine month term from October 1, 2019 to June 30, 2020. The Department shall have the option to renew the contract at its sole discretion for up to five additional one (1) year terms subject to review of the continuation application, contractor performance and compliance with the terms and conditions of the contract, availability of funds, program modifications, or any other grounds determined by the Department to be in Department’s best interests.

The issuance of this RFP in no way constitutes a commitment by the Department to award a contract.

1.03     Eligibility Requirements

Applicants must meet each of the following eligibility requirements for consideration.

Eligible Applicants 

Independent statewide direct care worker organizations are eligible to submit an application in accordance with this RFP.  

Electronic Communication Requirements

Applicant is required to maintain and provide to the Department, upon application, a current and valid email account for electronic communications with the Department. 

Official email communication from the Department regarding this application will be issued from 

iowa.grants@webgrantsmail.com.  Applicants are required to assure these communications are received and responded to accordingly. 

1.04    Service Delivery Area 

The service delivery area is the State of Iowa.

1.05 Available Funds

The source of funding is state funds.

Applicants may apply for up to $75,000 for the total nine month contract period. The Department anticipates up to $75,000 available for one award. Actual total awards and individual contract funding levels may vary from that listed or funding may be withdrawn completely, depending on availability of funding or any other grounds determined by the Department to be in the Department’s best interests. 

1.06     Schedule of Important Dates  (All times and dates listed are local Iowa time.)

The following dates are set forth for informational purposes.  The Department reserves the right to change them.

EVENT

DATE

RFP Issued

July 17, 2019

Written Questions and Responses

 

Round 1 Questions Due:

Responses Posted By:

July 24, 2019

July 31, 2019

Final Questions Due:

Responses Posted By:

August 7, 2019

August 14, 2019

Applications Due

August 21, 2019 by 4:00 PM Local Iowa Time

Post Notice of Intent to Award

September 11, 2019

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A RFP 58820005 Strengthening Iowa's Direct Care Workforce A RFP 58820005 Strengthening Iowa's Direct Care Workforce.pdf 297 KB
B IowaGrants Registration Instructions B IowaGrants Registration Instructions.pdf 874 KB
C IDPH Application Instruction Guidance C IDPH Application Instruction Guidance.pdf 1.9 MB
D Draft FY20 Strengthening Iowa's Direct Care Workforce Contract Template D Draft FY20 Strengthening Iowa's Direct Care Workforce Contract Template.pdf 205 KB
E Draft Strengthening Iowa's Direct Care Workforce Application Score Tool E Draft Strengthening Iowa's Direct Care Workforce Application Score Tool.pdf 155 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://idph.iowa.gov/finance/funding-opportunities/general-conditions IDPH General Conditions
http://directcare.training-source.org/ Prepare to Care training
 
 
Questions
 
 
Submitted Date Question Answer
07/20/2019 1) Is the Scope of Work stated in the RFP for FY20 only or is the Scope of Work for the entire 5 year contract period. Is the Scope of Work negotiable annually based on next steps and progress made or is the contractor locked into that same Scope of Work for the entire duration of the contract? Per RFP Section 1.02, the contract period is to be a nine month term from October 1, 2019 through June 30, 2020. The Department will have the option to renew for up to five additional one year terms subject to review of the continuation application, contractor performance and compliance, availability of funds, program modifications or any other grounds determined to be in the Department’s best interest.
07/20/2019 2) What are the plans for the remainder of the $191K appropriation? Not applicable to this RFP funding.
07/20/2019 3) Scope of Work #1: Build and maintain relations with Iowa’s DCP community by conducting a minimum of 12 outreach and leadership development opportunities. Will you please clarify? Are these 12 individual leadership opportunities for DCWs or are these 12 Professional Development classes/programs. If a training program, the funding level is inadequate. The outreach and leadership development opportunities in RFP Section 2.02 #1 may include a wide scope of activities that maintains relationships and promotes engagement and leadership in the DCW profession. Examples of such activities may include but are not limited to participating in already established meetings conducted by relevant stakeholders promoting the DCW profession, coordinating and managing leadership meetings, creation of educational and promotional material, promoting and dissemination of materials, and conducting presentations at various stakeholder venues. Two training opportunities are required in Scope of Work #4.
07/20/2019 4) Scope of Work #2: Coordinate, in collaboration with the Department, a minimum of two Workforce Skills Panels (focus groups) with Iowa’s DCPs to solicit strategies for recruitment and retention of the profession. a. One Workforce Skills Panel shall be focused on DCPs working in a Home Health setting. b. One Workforce Skills Panel shall be focused on DCPs working in a facility-based setting, such as nursing homes, assisted living, and skilled-care units. Is there an opportunity to build upon work in progress via Contract #5889NW02? If so, the work already done such as several surveys of DCPs and employers as well as regional listening sessions provide answers that would be collected via focus group discussions. Two focus groups would be costly and funds may not be adequate depending on the response to other questions. The Workforce Skills Panels will be a component of the activities to create a statewide healthcare workforce strategic plan. Per RFP Section 2.02 #2, the contractor will be required to coordinate a minimum of two Workforce Skills Panels but will not be required to facilitate them. Past work can be used as a resource but will not replace the work and services required under this RFP.
07/20/2019 5) Scope of Work 4: Develop, implement and evaluate a plan to provide a minimum of two training and professional development opportunities for Iowa’s DCP workforce. a. Applicant shall conduct an evaluation of the trainings. How is this activity different from Scope of Work #1? RFP Section 2.02 #1 requires a minimum of 12 “Outreach and Leadership Development” opportunities, not necessarily trainings. #4 requires a minimum of two “training and professional development opportunities” which refers to a course or educational training that will promote professional development in the DCW profession.
07/20/2019 6) Scope of Work 5: Maintain a direct working relationship with the University of Iowa and provide collaboration, promotion and development of the Prepare to Care curriculum with community colleges, Iowa Workforce Development training initiatives and emerging local and regional opportunities in Iowa. a. Applicant shall meet with the University of Iowa along with the community colleges currently offering Prepare to Care a minimum of four times and report the outcomes in progress reports to the Department. There is already a meeting scheduled in August and one was held in July as part of the scope of work in contract 5889NW02 which was discontinued. With the changes in the RFP and contract period, the planning and coordination that has occurred for those activities will now not be covered. Can the contract period, if awarded, retroactively begin on July 1, 2019? Per RFP Section 1.02, the contract period will begin on October 1, 2019.
07/20/2019 7) Scope of Work #6: Ensure activities align with the Department’s efforts to create a statewide healthcare workforce strategic plan in direct collaboration with the Department, Iowa Department of Education, Iowa Department of Aging, Iowa Workforce Development and Future Ready Iowa leadership objectives. Applicant shall be available for collaborative efforts as needed. Will the contractor be given the opportunity to provide input into the plan or be expected to follow its direction only? The Department intends the contractor to have a role in the development of the statewide healthcare workforce strategic plan and will be given the opportunity to provide input.
08/03/2019 Will you please provide more clarification on #2 under Article VI Scope of Work: Coordinate, in collaboration with the Department, a minimum of two Workforce Skills Panels(focus groups) with Iowa’s DCPs to solicit strategies for recruitment and retention of the profession. a. One Workforce Skills Panel shall be focused on DCPs working in a Home Health setting. b. One Workforce Skills Panel shall be focused on DCPs working in a facility-based setting, such as nursing homes, assisted living, and skilled-care units. Question: Who will facilitate the two focus group discussions? Who will prepare the questions and format? Is the Department administering these meetings with our role being to recruit participants and coordinate? This has a major impact on the budget, depending on number of participants, location, travel, level of planning, and whether an expert facilitator will need to be subcontracted with to conduct and prepare the final report. Per RFP Section 2.02 #2, the contractor will be required to coordinate (recruit) a minimum of two Workforce Skills Panels but will not be required to facilitate them, develop questions or the format, or administer them.
08/03/2019 #5 under Article VI: Scope of Work: Maintain a direct working relationship with the University of Iowa and provide collaboration, promotion and development of the Prepare to Care curriculum with community colleges, Iowa Workforce Development training initiatives and emerging local and regional opportunities in Iowa. a. Applicant shall meet with the University of Iowa along with the community colleges currently offering Prepare to Care a minimum of four times and report the outcomes in progress reports to the Department. Question: Is this item negotiable if the contract is awarded? Thank you. Per RFP Section 2.02 #5, the contractor will be required to maintain a direct working relationship with the University of Iowa and provide collaboration, promotion and development of the Prepare to Care curriculum with community colleges, Iowa Workforce Development training initiatives and emerging local and regional opportunities in Iowa. The contractor shall meet with the University of Iowa along with the community colleges currently offering Prepare to Care a minimum of four times and report the outcomes in progress reports to the Department.
08/06/2019 RE: Scope of Work #6. Could you please provide us more information on what the Department's and Leadership's plans are at this time as they relates to the inclusion of the direct care workforce? And will recommendations that have been made by stakeholders involved in previous contract years be taken into consideration. Are the various Departments and Leadership interested in building upon stakeholder engagement or are they starting from scratch? The Department’s plan as it relates to DCW is not applicable to this RFP funding. Past work can be used as a resource but will not replace the work and services required under this RFP.
 
 
 
 
 
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