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  Funding Opportunity Details
 
 -312549-FY20 Youth Substance Abuse Prevention Services
  Substance Abuse Prevention & Treatment
  Application Deadline: 06/18/2019 4:00 PM
 
 
Award Amount Range: Not Applicable
Project Start Date: 07/01/2019
Project End Date: 06/30/2020
Award Announcement Date:
Eligible Applicant: Current Contractors for Youth Substance Abuse Prevention Services
Program Officer: John McMullen
Phone: 515-281-6646 x
Email: john.mcmullen@idph.iowa.gov
Categorical Area: Substance Abuse
 
 
Description
 
 

 

It is the responsibility of the Applicant to review all attachments listed in the section below, including the Application.

The issuance of the Application in no way constitutes a committment by IDPH to award a contract. 

Excerpts from the Application:

 

1.01 Purpose

The purpose of this Application is to provide guidance for current contractors to submit continuation applications to the Iowa Department of Public Health (referred to as Department) to renew service provisions as described by and within the RFP #58815029. Services covered by this application include.

 

  • Evidence-based substance abuse prevention programming for youth (ages 5-18) that includes out-of-school youth development and opportunities for character development, youth development, and leadership; and
  • Youth mentoring services.

1.02 Project and Contract Period

FY20 is a one year extension of the four year project period. The Department expects the contract period to be a one-year term from July 1, 2019 to June 30, 2020.   Continued funding during the defined project period is dependent on approval of the continuation application, contractor performance and compliance with general and special conditions of the contract, availability of project funds, program modifications, or any other grounds determined by the Department to be in the Department’s best interest.

 

The issuance of this Application in no way constitutes a commitment by the Department to award a contract.

1.03  Eligible Applicants

Applicants must meet each of the following eligibility requirements for consideration.

 

Eligible Applicants

Only current contractors are eligible to submit a continuation application under this Application.

Current contractors:

  • Big Brothers Big Sisters of Siouxland
  • Clinton Community School District
  • Community Youth Concepts
  • Helping Services for Youth and Families, Inc.
  • Johnson County Extension dba Big Brothers Big Sisters of Johnson County
  • City of Mason City dba Mason City Youth Task Force
  • Youth and Shelter Services
  • Area Substance Abuse Council, Inc.
  • Center for Alcohol and Drug Services, Inc.
  • Garner Hayfield Ventura Community School District
  • Henry County Agricultural Extension District
  • Substance Abuse Treatment Unit of Central Iowa
  • United Action for Youth, Inc.

Electronic Communication Requirements

Applicant is required to maintain and provide to the Department, upon application, a current and valid email account for electronic communications with the Department.

 

Official email communication from the Department regarding this application will be issued from iowa.grants@webgrantsmail.com. Applicants are required to assure these communications are received and responded to accordingly.

1.04 Service Delivery Area

Refer to the RFP #58815029, for service delivery area parameters. Any changes in the current service delivery area must adhere to these instructions. Any service delivery area changes for this Application must be agreed to by existing contractors and applicable boards of health, and approved by the Department. Submit requests to John McMullen at john.mcmullen@idph.iowa.gov. Written approval must be obtained prior to submitting a continuation application.  

1.05 Funding

The source of funding is Iowa General Fund Appropriations.

 

Applicants may apply for up to $59,000 for the total contract period.

 

  • Youth Development: Applicants may apply for up to $59,000. The Department anticipates up to $413,000 available for the seven awards.
  • Prevention Through Mentoring: Applicants may apply for up to $59,000. The Department anticipates up to $413,000 available for the seven awards.

 

Actual total awards and individual contract funding levels may vary from that listed or funding may be withdrawn completely, depending on the availability of funding or any other grounds determined by the Department to be in the Department’s best interests.

1.06 Schedule of Important Dates (All times and dates listed are local Iowa time.)

 

The table below lists critical dates in the application and contract award process. Contractors are encouraged to review the entire Application for detailed information about events, dates, times and sites.

 

EVENT

DATE

Application Issued

May 29, 2019

Written Questions and Responses

 

Round 1 Questions Due

Interim Responses Posted by

June 4, 2019

June 6, 2019

Final Questions Due

Final Cumulative Responses Posted by

June 11, 2019

June 13, 2019

Applications Due

June 18, 2019

Post Notice of Intent to Award

June 27, 2019

 

 

 

 

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A. FY20 Youth Substance Abuse Prevention Services Application A. FY20 Youth Substance Abuse Prevention Services Application.pdf 214 KB
B. IowaGrants Registration Instructions B. IowaGrants Registration Instructions Updated 2016.pdf 873 KB
C IDPH Application Instruction Guidance C IDPH Application Instruction Guidance 2016.pdf 1.9 MB
D. FY20 Youth Substance Abuse Prevention Services DRAFT Contract Template D. FY20 Youth Substance Abuse Prevention Services DRAFT Contract Template.pdf 195 KB
E. FY20 Youth Substance Abuse Prevention Services DRAFT Review Tool E. FY20 Youth Substance Abuse Prevention Services DRAFT Review Tool.pdf 156 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://idph.iowa.gov/finance/funding-opportunities/general-conditions A. IDPH General Conditions
http://www.iowamentoring.org/For-Programs/Program-Certification B. PTM Iowa Mentoring Partnership Certification Process
https://www.mentoring.org/new-site/wp-content/uploads/2016/01/Final_Elements_Publication_Fourth.pdf C. PTM National Mentoring Partnership - Forming an Advisory Council
http://educationnorthwest.org/sites/default/files/resources/sustainability_planning.pdf D. PTM Sustainability Resource for Mentoring Programs Programs
http://casel.org/guide/ E. YM Collaboration for Academic, Social and Emotional Learning
http://www.collab4youth.org/ F. YM National Collaboration for Youth
http://promisingpractices.net/programs_topic.asp G. Promise Practices Network
www.samhsa.gov H. Substance Abuse and Mental Health Services Administration?s (SAMHSA) Center for Substance Abuse Prevention (CSAP)
http://www.ojjdp.gov/mpg I. U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention
 
 
Questions
 
 
Submitted Date Question Answer
05/30/2019 In reviewing the FY20 RFA I am seeking some clarification regarding age requirements for the SPF group. Is there an age requirement i.e. only high school age students? The Youth Substance Abuse Prevention Services Grant serves youth ages 5 - 18. The FY20 YSAPS RFA does not specify a specific age requirement for the youth group.
05/30/2019 Our youth development coordinator is retiring at the end of June. The agency may not have hired a new coordinator by the grant due date. On the personnel page, now do I communicate that we will be hiring as soon as possible? Per the Contract Declarations and Executions Page, “The Contractor shall notify the department in writing within ten (10) working days of any change of Key Personnel identified in this section.” Notification may be sent via the Correspondence section of IowaGrants.gov.
06/05/2019 Given the original RFA was for a period of 4 years (beginning August 2015) at the same annual amount, clearly costs to do business have gone up. We now have a new rate we ascribe for creating/supporting a match which includes the increased costs of background screening over past 4 years, salary (raises/benefits increased costs), and the additional time to support the match (including the now 86 question survey vs. 30), mileage reimbursement, etc. Understanding we will not be asking for more dollars than in previous years, the rising costs will affect # of children we can support under the grant. Is it okay to adjust the number of children served accordingly? Per the RFA, the following requirement has been established for Prevention Through Mentoring, “ Adhere to the cost ratio of $1,000 of funding to support one mentoring match. For example, if a program applied for $59,000 in funding, then at least 59 matches need to be supported by this funding per year. These matches can include matches that continue with the program each Fiscal Year and new matches that are established yearly.” The number of individuals served must align with the cost ratio noted in the RFP.
06/10/2019 I posted this question earlier, but didn't see it at the bottom of the Funding Opportunities details page, so posting again to ensure it's within the time frame. Given the rising costs from the initial contract Aug. 2015 - June 30, 2019, which include increases in salary, background screening, mileage costs, benefits, etc. may we adjust the number of children served given the static grant amount? Thank you. Per the RFA, the following requirement has been established for Prevention Through Mentoring, “ Adhere to the cost ratio of $1,000 of funding to support one mentoring match. For example, if a program applied for $59,000 in funding, then at least 59 matches need to be supported by this funding per year. These matches can include matches that continue with the program each Fiscal Year and new matches that are established yearly.” The number of individuals served must align with the cost ratio noted in the RFP.
 
 
 
 
 
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