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  Funding Opportunity Details
 
 -288087-Bureau of Emergency and Trauma Services (BETS) All-Hazard Emergency Preparedness and Response System Development Grant FY20
  Emergency Preparedness & Response
  Application Deadline: 02/15/2019 4:00 PM
 
 
Award Amount Range: Not Applicable
Project Start Date: 07/01/2019
Project End Date: 06/30/2020
Award Announcement Date: 03/18/2019
Eligible Applicant: Current Providers
Program Officer: John McMullen
Phone: 515-281-6646 x
Email: john.mcmullen@idph.iowa.gov
Categorical Area: Disaster Preparedness
 
 
Description
 
 

It is the responsibility of the Applicant to review all attachments listed in the section below, including the Request for Application (RFA).

The issuance of the RFA in no way constitutes a committment by IDPH to award a contract.

Excerpts from the RFA:

1.01 Purpose

The purpose of this RFA is to provide guidance for current contractors to submit continuation applications to the Iowa Department of Public Health (referred to as Department) to renew service provisions as described by and within the project period established by the RFP #58817011. Services covered by this application include system development in coordinating and advancing hospital and public health emergency preparedness, emergency medical service delivery, and trauma care in the identified service area. Applicants will be responsible to ensure the systems can prevent, prepare for, respond to, and recover from incidents that affect the health of the population in the service areas including those with special needs to decrease mortality and morbidity. This goal will be supported through implementation of the Public Health Preparedness Capabilities, Hospital Preparedness Capabilities, EMS System Standards, recommendations from the American College of Surgeons Trauma System Report for Iowa 2015, and the National Highway Traffic Safety Administration State of Iowa Reassessment of EMS Report 2015.  

1.02 Project and Contract Period

FY20 is the third year of a five year project period. The Department expects the contract period to be a one-year term from July 1, 2019 to June 30, 2020. Continued funding during the defined project period is dependent on approval of the continuation application, contractor performance and compliance with general and special conditions of the contract, availability of project funds, program modifications, or any other grounds determined by the Department to be in the Department’s best interest.

 

The issuance of this RFA in no way constitutes a commitment by Department to award a contract.

1.03  Eligible Applicants

Applicants must meet each of the following eligibility requirements for consideration.

 

Eligible Applicants

The following contractors from the counties listed below are eligible to submit a continuation application under this RFA.

Current contractors:

Service Area

Contractor

Counties

1A

Polk County Board of Health

Adair, Carroll, Clarke, Dallas, Greene, Guthrie, Jasper, Madison, Polk, Union, Warren

1B

Poweshiek County Board of Health

Boone, Marshall, Poweshiek, Story, Tama

1C

Marion County Board of Health

Appanoose, Davis, Decatur, Lucas, Mahaska, Marion, Monroe, Ringgold, Wayne

2

Cerro Gordo County Board of Health

Butler, Cerro Gordo, Chickasaw, Floyd, Franklin, Hancock, Hardin, Kossuth, Mitchell, Winnebago, Worth, Wright

3A

One Local Board of Health or Local Board of Supervisor (may be through an agreement with a not for profit organization, local public health agency, hospital, or EMS service) from within the counties in service area 3A

Clay, Dickinson, Emmet, Lyon, O’Brien, Osceola, Palo Alto, Sioux

3B

Woodbury County dba Siouxland District Board of Health

Cherokee, Ida, Monona, Plymouth, Woodbury

4

Mills County Board of Health

Adams, Audubon, Cass, Crawford, Fremont, Harrison, Mills, Montgomery, Page, Pottawattamie, Shelby, Taylor

5A

Clinton County Board of Health

Cedar, Clinton, Iowa, Jackson, Johnson, Keokuk, Muscatine, Scott, Washington

5B

Des Moines County Board of Health

Des Moines, Henry, Jefferson, Lee, Louisa, Van Buren, Wapello

6A

Linn County Board of Health

Benton, Clayton, Delaware, Dubuque, Jones, Linn

6B

Black Hawk County Board of Health

Allamakee, Black Hawk, Bremer, Buchanan, Fayette, Grundy, Howard, Winneshiek

7

Webster County Board of Health

Buena Vista, Calhoun, Hamilton, Humboldt, Pocahontas, Sac, Webster

 

Electronic Communication Requirements

Applicant is required to maintain and provide to the Department, upon application, a current and valid email account for electronic communications with the Department.

 

Official email communication from the Department regarding this application will be issued from iowa.grants@webgrantsmail.com. Applicants are required to assure these communications are received and responded to accordingly.

1.04 Service Delivery Area

Refer to attachment G in this RFA for the updated service delivery area parameters. Any changes in the current service delivery area must adhere to these instructions. Any service delivery area changes for this RFA must be agreed to by existing contractors and applicable boards of health, and approved by the Department. Submit requests to John McMullen at john.mcmullen@idph.iowa.gov. Written approval must be obtained prior to submitting a continuation application.  

1.05 Funding

The sources of funding are federal and state:

 

  • Hospital Preparedness Program (HPP) and Public Health Emergency Preparedness (PHEP) Cooperative Agreement from the Department of Health and Human Services and Centers for Disease Control and Prevention. HPP and PHEP have specific budget lines and activity requirements within the Cooperative Agreement. Funds awarded under this RFA must be used within the scope of the Cooperative Agreement. Funds may not be combined between the HPP and PHEP programs.  

  • PHEP funding designated specifically to federally identified CRI/MSA counties. These counties include: Polk, Warren, Dallas, Guthrie, Madison, Jasper, Pottawattamie, Harrison and Mills.  

  • Emergency Medical Services System Development grant fund in accordance with Iowa Code section 135.25 and 147A and 641 Iowa Administrative Code - Chapter 140- Emergency Medical Services System Development Grants Fund.

 

Applicants may apply for up to the amounts listed for each service area within the Funding Allocation table in Attachment F for the total contract period. Actual total awards and individual contract funding levels may vary from that listed or funding may be withdrawn completely, depending on availability of funding or any other grounds determined by the Department to be in the Department’s best interests.

 

Match requirements:

HPP and PHEP Cooperative Agreement Match Requirement, including CRI/MSA funding:

  • Ten (10) percent match is required by the successful applicant for all HPP/PHEP funds awarded through this RFA. The match can be met with in-kind or local funds from the service area members. Federal funds cannot be used as match. Costs used to satisfy match are subject to the same policies governing non-match costs. Match goals must be met by the end of the contract period.  

  • Funding used for match to the HPP funds must be provided on projects or activities associated with approved HPP activities. Funding used for match to the PHEP funds must be provided on projects or activities associated with approved PHEP activities. Match funds may not be combined.  

  • Department will withhold ten (10) percent of each month’s claim pending Contractor’s meeting of the required match for reported contract expenditures. Funds will be released as match requirement is met.

EMS System Development Grant Fund Match Requirement:  

  • Funds for Equipment require a $1 match of regional, county, or local funds for each $1 of EMS system development grant funds. Equipment is defined as: Any item with a cost or value of $5,000 or more and with an anticipated useful life of one year or more.

1.06 Schedule of Important Dates (All times and dates listed are local Iowa time.)

 

The table below lists critical dates in the application and contract award process. Contractors are encouraged to review the entire RFA for detailed information about events, dates, times and sites.

 

EVENT

DATE

RFA Issued

December 21, 2018

Written Questions and Responses

 

Round 1 Questions Due

Interim Responses Posted by

December 31, 2018

January 7, 2019

Final Questions Due

Final Cumulative Responses Posted by

January 21, 2019

January 28, 2019

Applications Due

February 15, 2019

Post Notice of Intent to Award

March 18, 2019

 

 

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A. BETS All-Hazard Emergency Preparedness and Response System Development RFA FY20.pdf A. BETS All-Hazard Emergency Preparedness and Response System Development RFA FY20.pdf 258 KB
B. IowaGrants Registration Instructions B. IowaGrants Registration Instructions Updated 2016.pdf 873 KB
C. IDPH Application Instruction Guidance C. IDPH Application Instruction Guidance 2016.pdf 1.9 MB
D. BETS Draft Contract Template FY20.pdf D. BETS Draft Contract Template FY20.pdf 268 KB
E. BETS RFA Application Draft Review Tool FY20.pdf E. BETS RFA Application Draft Review Tool FY20.pdf 99 KB
F. Funding Allocation Table F. Funding Allocation Table.pdf 39 KB
G. Service Area Map G. Service Area Map.pdf 131 KB
H. CDC RFA TP17-1701 Logic Model - HPP-PHEP Cooperative H. CDC RFA TP17-1701 Logic Model - HPP-PHEP Cooperative.pdf 534 KB
I. COOP Requirements I. COOP Requirements.pdf 22 KB
J. Pediatric Emergency Care Coordinator Details J. Pediatric Emergency Care Coordinator Details (1).pdf 46 KB
K - Optional Grant Details K - Optional Grant Details .pdf 55 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://idph.iowa.gov/finance/funding-opportunities/general-conditions 1. IDPH General Conditions
http://idph.iowa.gov/BETS/preparedness/coalition 2. 2019-2020 Hospital Preparedness Program (HPP) and Public Health Emergency Preparedness (PHEP) Cooperative Agreement
http://www.phe.gov/preparedness/planning/hpp/reports/documents/2017-2022-healthcare-pr-capablities.pdf 3. HPP Capabilities
http://www.cdc.gov/cpr/readiness/capabilities.htm 4. PHEP Capabilities
 
 
Questions
 
 
Submitted Date Question Answer
12/28/2018 Why was PHEP given more funding this year?? The total estimated amount of PHEP funding is the same as last year. The funding formula was updated with current population estimates which can cause changes in the amount per county. The amount of funding in the RFA is an estimate to be used for guidance purposes only until the federal application and funding amount is received. The contract amount will be based on final federal award amounts using the existing funding formulas.
12/28/2018 Goal 1, Objective 1.2, Activity 1.2.1: • Can you define shareable resources? • What is the long-term goal/vision for EMResource? Shareable Resources are public health or medical assets, supplies or equipment that any agency is willing to share with Service Area partners. The goal of EMResource is to inventory the sharable resources and contact information for Service Area partners in a single location that can be viewed by the local agency, service area, and IDPH. This will allow a common operating picture for public health and medical assets during a response.
12/28/2018 Goal 1, Objective 1.5, Activity 1.5.2 • Do you have a specific amount of hours that this clinician should participate? o Would you provide an annex describing this role; it would be helpful when recruiting There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify its application once further federal guidance is received.
12/31/2018 Can you explain how the funding allocation was determined for each of the four funding streams (PHEP, HPP, EMS, CRI)? PHEP Funding Formula: Base amount + Population

HPP Funding Formula: Base Amount + Patient Days + ER Visits

EMS Funding Formula: 50% split by square miles and 50% split by rural population

The CRI funding is determined by CDC and the amounts split between the two CRI’s has been the same for many years.

12/31/2018 Regarding Activity 1.5.2, please address the following questions: - Is there a limit on the number of hospitals that can be designated as co-lead hospitals for the service area? - Other than providing the clinician, what are the expected duties of the lead/co-lead hospital over and above other participating service area hospitals? - May the service area designate more than one clinician to fulfill this role? - What level of clinician is acceptable? - Please discuss acceptable models to budget for the clinician: does the clinician need to be an independent contractor or employee of the fiscal agent or may the lead or co-lead hospital be paid salary expenses directly for the time spent by the clinician? - Please discuss in more detail what specific level of “clinical guidance and coordination” is expected from the clinician? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify its application once further federal guidance is received.
12/31/2018 Regarding activity 2.6.1, does the coverage for infectious disease case investigations and outbreak investigations mean one person for the service area or one person for each county during non-business and business hours? The activity is asking the service area to develop a system that will meet the needs of the service are to provide coverage. How the service area chooses to design the system is up to the service area. Any model that provides non-business and business hour coverage will be acceptable.
12/31/2018 Section 2: Application Content, Page 18: Activity 1.5.2 Is there a limit on the number of hospitals that can be designated as co-lead hospitals for the service area? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify its application once further federal guidance is received.
12/31/2018 Section 2: Application Content, Page 18: Activity 1.5.2 Other than providing the clinician, what are the expected duties of the lead/co-lead hospital over-and-above other participating service area hospitals? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify its application once further federal guidance is received.
12/31/2018 Section 2: Application Content, Page 18: Activity 1.5.2 May the service area designate more than one individual to fulfill the role of identified clinician to provide clinical guidance and coordination? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify is application once further federal guidance is received.
12/31/2018 Section 2: Application Content, Page 18: Activity 1.5.2 What level of license or credentials must the clinician possess to qualify as the identified clinician? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify is application once further federal guidance is received.
12/31/2018 Section 2: Application Content, Page 18: Activity 1.5.2 Please provide additional information regarding payment for the clinician's services, e.g., does the identified clinician need to be an independent contractor/employee of the fiscal agent or may the lead or co-lead hospital be paid salary expenses directly for time spent by the clinician? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify is application once further federal guidance is received.
12/31/2018 Section 2: Application Content, Page 18: Activity 1.5.2 Please discuss in more detail what specific level of “clinical guidance and coordination” is expected from the clinician? There is no additional guidance at this time. There will be additional guidance received with the federal application. Service area must designate a lead or co-lead hospital and identify a clinician from that designated hospital to provide clinical guidance and coordination pertaining to acute medical surge, readiness and response planning for Chemical, Biological, Radiological, Nuclear and Explosive Emergencies (CBRNE), Trauma, Burn and Pediatric emergencies. Please use this limited guidance until the federal application is received and IDPH is able to provide more clarity. Each applicant will have the opportunity to modify is application once further federal guidance is received.
12/31/2018 Section 2: Application Content, Pages 20-21, Activity 2.6.1 Does the coverage for infectious disease case investigations and outbreak investigations mean one person for the service area or one person for each county during non-business and business hours? The activity is asking the service area to develop a system that will meet the needs of the service are to provide coverage. How the service area chooses to design the system is up to the service area. Any model that provides non-business and business hour coverage will be acceptable.
01/07/2019 On pg. 26 of the RFA, it states that the Grant Coordinator must be budgeted in Activity 3.1.1 and the clinician needs to be budgeted in activity 1.5.2. Is that stating that regardless of what goal/activity the coordinator or clinician is working on, all of their time is to be placed in the designated spots above? To make it easier for budgeting, yes, please budget the Grant Coordinator to Activity 3.1.1 and the Clinician to Activity 1.5.2.
01/07/2019 If we choose the pediatric care coordinator deliverable, can that person double as the required clinician? It is unclear at this time as the exact details for the clinician position have not yet been provided by the federal HPP staff. The information will be provided to IDPH in the Funding Opportunity Announcement (state grant application) provided from the federal agencies later this spring. The details of the requirements for the clinician position will then be shared with the service areas in the contract negotiation phase of the application process.
01/09/2019 Regarding Activity 2.4.1 for the service area closed POD Plan for medical countermeasures, how will the plan be tested? By a tabletop functional, or full-scale exercise? Or does the coalition choose which exercise type? If it is a full-scale will the coalition be expected to open a Closed POD in each county or just one for the coalition? The Service Area may determine the level of exercise. An AAR must be completed regardless of level of exercise.
01/17/2019 Let's try this again :) We for next fiscal year (19/20) plan on continuing the purchasing of 700 mghz radios. That being said, is it okay if we choose 2.3.1 again? We plan to finish purchasing all the 700 mghz radios for SA2 by March 2020. I would like to continue this activity. - - - Emily Activity 2.3.1. may be chosen again; however, an additional activity (that was not previously selected) must also be chosen.
01/21/2019 In regards to Activity 2.3.1, is there any documentation that is required to be submitted to IDPH? The documentation should be provided in the Expense Workbook and within the communications plan that reflects the communication system process.
01/21/2019 Since Activity 2.3.1 has changed, can the Service Area select it (again) for FY20? FY19 - "Service area will develop an interoperable communication and information sharing plan to assure emergency messages can be sent and received by all service area partners 24/7. The plan must be implemented and exercised at least once in the budget period, with an AAR/IP made available to the Department." FY20 - "Take action to implement the statewide interoperable communication system." From the RFA document, "Goal 2 Must choose a minimum of one Domain and a minimum of one associated Activity - NOT PREVIOUSLY CHOSEN:" Activity 2.3.1. may be chosen again; however, an additional activity (that was not previously selected) must also be chosen.
01/21/2019 The Service Area would like to continue to work on a Goal 2 Activity in FY20 that we selected for FY19. Would we select this activity again in Goal 2? I understand that we would need to select at a minimum one NEW Goal 2 that was not previously worked on in FY19. A goal 2 activity may be chosen again to continue work previously started in prior grant years; however, an additional goal 2 activity (that was not previously selected) must also be chosen.
 
 
 
 
 
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