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  Funding Opportunity Details
 
 -283727-Board Certified Assistant Behavior Analyst (BCBA/BCaBA) Grants RFP 58819018
  Health Care Delivery Systems
  Pre-Application Deadline: 05/22/2019
  Application Deadline: 08/14/2019 4:00 PM
 
 
Award Amount Range: Not Applicable
Project Start Date: 10/01/2019
Project End Date: 09/30/2025
Award Announcement Date: 09/18/2019
Eligible Applicant: Refer to RFP
Program Officer: Melana Hammond
Phone: 515-281-4900 x
Email: melana.hammond@idph.iowa.gov
Categorical Area: Local Public Health Services
 
 
Description
 
 

THE FINAL APPLICATION DUE DATE HAS BEEN AMENDED TO  AUGUST 14, 2019 4:00 PM (LOCAL IOWA TIME).

NOTICE: Applicants to this RFP must START A NEW APPLICATION. DO NOT COPY a prior application in the system, as it will not be considered for funding. 

It is the responsibility of the Applicant to review all attachments listed in the section below, including the Request for Proposal (RFP) Document.

The issuance of the RFP in no way constitutes a committment by IDPH to award a contract.

Excerpts from the RFP:

1.01     Purpose 

The purpose of this Request for Proposal (RFP) # 58819018 is to solicit applications that will enable the Iowa Department of Public Health (referred to as Department) to determine applicants who are eligible to receive a grant to pay for tuition and fees for education associated with obtaining certification as a behavior analyst or assistant behavior analyst. The goal of this program is to expand the number of board certified behavior analysts (BCBA) and board certified assistant behavior analysts (BCaBA) to provide applied behavior analysis and treatment to Iowans. This program promotes health equity through increased access to behavior analysis and treatment services for individuals experiencing behavioral challenges in Iowa.

This program is administered by the Department through Iowa Administrative Code 641 Chapter 107 in compliance with the amended legislation contained in the 2016 Iowa Acts, House File 2460, Sections 57 and 58.

1.02     Application Process

Applicants must read the entire RFP to determine if they meet eligibility requirements. Applicants that meet all the eligibility criteria (Section 1.03) and can fulfill the contract expectations outlined in this RFP are encouraged to submit an application with the information and documents required in Section 1.04. Applicants must be registered in IowaGrants in order to create and submit an application, which is a two step process, see below and refer to Section 1.05 for more details regarding registration in IowaGrants.gov.  Pre-application and final application timelines and submission processes are outlined in RFP Section 2 and 3:

The first step will be a pre-application process. Applicants will complete and submit a pre-application within IowaGrants in compliance with Section 2. This pre-application phase is for the Department to verify if the Applicant meets all program eligibility criteria.  

Applicants determined by the Department to meet eligibility criteria as outlined in Section 1.03 in the pre-application step will be eligible to complete the second step, a final application.  Refer to Section 3 of this RFP for the Final Application process details. Applicants allowed to submit a final application are not guaranteed an award.

Electronic Communication Requirements

Applicant is required to maintain and provide to the Department, upon registration within IowaGrants, a current and valid email account for electronic communications with the Department. 

Official email communication from the Department regarding this application may be issued from

iowa.grants@webgrantsmail.com. Applicants are required to assure these communications are received and responded to accordingly.

1.03     Eligibility Criteria

Individuals with current contracts with the Department for this project (RFP 58817010 and RFP 58818017) are not eligible to receive funds under this RFP. 

Applicants to this RFP must apply as individuals. In accordance with Iowa Administrative Code 641 Chapter 107, an applicant shall be an Iowa resident or non-resident; however preference will be given to Iowa resident applicants.

  • A “resident” is a natural person who physically resides in Iowa as the person’s principal and primary residence and who can provide evidence of such residency.

  • Non-resident means a person who is not a resident of Iowa.

To be eligible for this program, the applicant must meet all of the following criteria:

Criteria #1: The applicant must either be attending, enrolled, or accepted for admission to a university, community college, or private institution (at a physical location or online) that is accredited and meets the coursework requirements to prepare the applicant to be eligible for board certification as a behavior analyst or assistant behavior analyst. Note: if you are not currently enrolled/attending or accepted to an accredited BCBA or BCABA program, you are not eligible for this funding opportunity at this time.

Criteria #2: The applicant must demonstrate financial need based on a formula using the following figures: Cost of Attendance (COA) - Expected Family Contribution (EFC) = Financial Need. Financial need must be greater than zero to meet this eligibility requirement.  

  • Cost of Attendance (COA) will be determined by the following formula: the applicant’s costs of tuition and fees for an academic year of attendance + an estimated cost of room and board of $10,230 (room and board is based on estimates published by the College Board, www.collegeboard.org, for public 4-year University Masters programs).

  • Expected Family Contribution (EFC) is the amount identified in the applicant’s Free Application for Federal Student Aid (FAFSA) form on file with the federal government.

The EFC can be found by visiting the Federal Student Aid website (https://www.studentaid.ed.gov/sa/). Once on the page, click on the link ‘FAFSA: Apply for Aid’, this will take you to the FAFSA site.

  • On the right hand side of the page there is a link for returning users to login and view the ‘Student Aid Report (SAR)’.

  • Click on the link to login to your account. You will be taken to a page where you can select if you are the ‘student’ or ‘parent, preparer, or student from a Freely Associated State’. Choose one option and enter your login information and click the ‘Next’ button.

  • You will be taken to a disclaimer page. Click ‘Accept’ to continue with your login.

  • Choose your most recent FAFSA year from the tabs at the top of the page and click on it.

  • Your EFC can be found in the box toward the top of the page. The EFC amount is not provided as a dollar amount but rather as a number and must be translated into a dollar amount for your application. For example an EFC of 66774 translates into $66,774.00.

  • To save a copy of your SAR to upload into your application, go to the links in the middle of the page and click on ‘Print This Page’ and then print to PDF to save a copy to upload into your pre-application in the IowaGrants.gov system.

Notice: The applicant will enter the dollar amount of the EFC and their costs of tuition and fees in the formula section of the pre-application form (refer to Section 2); if the formula calculates an amount of zero or a negative number, the applicant does not meet the Financial Need requirement and is not eligible for the program. These applicants should not submit an application. Submitted applications that do not meet financial need are subject to rejection by the Department. The Department will verify the amounts entered by the applicant; intentionally providing inaccurate information could result in cause for application rejection.

1.04     Proof of Eligibility Documents and Information 

This section explains the required documents and information needed by eligible applicants for inclusion in the pre-application forms. This list is not all-inclusive and additional information will be required within the pre-application and final application forms - refer to Sections 2 and 3 for details.

Applicant is solely responsible to obtain the following information and documents and include these items in the pre-application in compliance with Section 2. Note: some of the documentation will be different for Iowa Residents and non-residents, be sure to include the appropriate documentation based on your residency status.

1. Proof of Residency Status- Iowa resident or non-resident

Applicants will be required to provide residency documentation in their pre-application. Acceptable forms of documentation for Iowa residents and non-residents include the following:
Iowa Residents

The following documents will be accepted for proof of Iowa residency:

  1. valid Iowa driver’s license

  2. valid Iowa non-operator’s identification card

  3. valid Iowa voter registration card

  4. current Iowa vehicle registration certificate

  5. current utility bill

  6. statement from a financial institution with current address

  7. current residential lease agreement

  8. current check or pay stub from an employer showing applicant’s address

  9. child’s school or child care enrollment documents

  10. Valid documentation establishing a filing for homestead or military tax exemption on property located in Iowa

  11. Other valid documentation as deemed acceptable by the Department to establish residency 

Non-resident
The following documents will be accepted for proof of Non-resident applicants:

  1. Institutional Student Information Record (ISIR) from the applicant’s learning institution. This will need to be requested from the learning institution by the applicant.

  2. Student Aid Report (SAR). The SAR can be downloaded from the Federal Student Aid System by the applicant at https://studentaid.ed.gov/sa/fafsa. Section 1.03 of this RFP explains the process of how to access the SAR in the FAFSA system.

2. Proof of Acceptance for Admission or Enrollment in a BCBA or BCaBA Education Program

Applicants are required to provide documentation of acceptance for admission or enrollment in, or current attendance at an accredited educational program within their pre-application. Acceptable forms of documentation for this eligibility criteria are as follows:  

Accepted Applicants = copy of acceptance letter
Applicants accepted for admission, but not enrolled or attending coursework will be required to upload a copy of their acceptance letter from the educational institution.

Currently Enrolled/Attending Applicants = documentation of enrollment
Applicants currently enrolled or attending an accredited educational program will be required to upload documentation of their enrollment from the educational institution.

Note: if you are not currently enrolled/attending or accepted to a BCBA or BCaBA accredited program, you are not eligible for this funding opportunity at this time.

3. Demonstrated Financial Need

Applicants will be required to provide data to the Department to demonstrate financial need.

Applicant must obtain their Expected Family Contribution (EFC) in their Free Application for Federal Student Aid (FAFSA) form filed with the federal government. See Section 1.03 for details on how to access this document.

Required documentation to demonstrate financial need is outlined below for Iowa residents and non-residents.

Iowa Residents

Iowa residents are required to obtain and provide:

  1. Dollar amount of the Expected Family Contribution (EFC) amount calculated in their FAFSA form. The EFC amount provided to the Department in the pre-application form (refer to Section 2) must match the amount that is on file with the Iowa College Student Aid Commission.

  2. Documentation of the costs of tuition and fees for an academic year at the identified educational institution the applicant is accepted to, enrolled at, or attending.

Non-Residents

Applicants who are non-residents are required to provide the following:

  1. Dollar amount of the Expected Family Contribution (EFC) amount calculated in their FAFSA form.

  2. A copy of their current Electronic Student Aid Report (SAR) from the following website: https://studentaid.ed.gov/sa/fafsa.

  3. Documentation of the costs of tuition and fees for an academic year at the identified educational institution the applicant is accepted to, enrolled at, or attending.

Notice: The Department will verify the dollar amount of EFC provided by the applicant with the filed FAFSA (Iowa Residents) and with the SAR (non-residents). Provision of an amount by the applicant that does not match the information in the FAFSA or SAR may result in rejection of an application. Expired SARs will not be accepted and may result in rejection of an application.

1.05     IowaGrants Registration

All Applicants must first be registered in IowaGrants in order to submit questions and start a pre-application to this RFP. If an Applicant is not already registered within IowaGrants, then registration is required. New Users shall follow the instructions below and should allow 3-5 business days for the registration to be processed.

  • Enter your full legal name (individual) as the Organization name (NOT your employer or school) and then select ‘Individual’ for Organization Type (refer to step 9 of Attachment B of this RFP, ‘New User Registration Instructions for IowaGrants.gov’).

  • The Organization Information (business address, tax ID, etc.) are not required fields and should be left blank (Organization Information can be edited in the future if needed).

  • The Personal Information section should be filled out with applicant’s personal information (NOT employer or school information).

  • The email address that is entered during registration (step 4 in Attachment B of this RFP, ‘New User Registration Instructions for IowaGrants.gov’) will be used for all IowaGrants correspondence, alerts, etc. Pre-application negotiation alerts will go to this email address from IowaGrants.gov. Please add IowaGrants.gov as a safe sender to ensure that messages do not go to your spam or junk email folder.

*Applicants who are already registered in IowaGrants or in the State of Iowa’s secure portal Authentication and Authorization System (A&A), should NOT re-register. Contact the IDPH IowaGrants Helpdesk with questions.

For assistance regarding IowaGrants.gov, please contact the IDPH IowaGrants.gov Helpdesk at iowagrants.helpdesk@idph.iowa.gov or by calling 1-866-520-8987 (available between 8:00 a.m. and 4:00 pm on weekdays, excluding state holidays).

SECTION 2 - FIRST STEP: PRE-APPLICATION SCHEDULE OF EVENTS AND SUBMISSION PROCESS

This section of the RFP explains the pre-application process, forms, and timelines (schedule of events). The first step for Applicants is to submit a pre-application within IowaGrants that contains the information and documentation necessary for the Department to verify they meet all eligibility criteria outlined in Section 1.03. The purpose of the pre-application process is for the Department to verify the applicant's eligibility for the program.

Applicants who submit a complete pre-application by the deadlines set forth in this Section of the RFP and meet all eligibility requirements, as verified by the Department in the review process, will be eligible to participate in the second step - the final application process. The Department will notify applicants of their pre-application status and eligibility determination. All Applicants will be required to submit a pre-application to be considered for an award.

2.01     Pre-Application Schedule of Events

The following dates are set forth for informational purposes. The Department reserves the right to change them. All times and dates listed are local Iowa time (CST). Details on each event in the pre-application process are outlined in the sections below.

Pre-Application Schedule of Events Table:

Event

Date

RFP Issued

April 24, 2019

Application Overview Conference

Anticipated to be available for viewing by May 15, 2019 - refer to the links section

Written Questions and Responses 

Round 1 Questions Due:

Responses Posted By:

May 8, 2019

May 15, 2019

Pre-Applications Due:

May 22, 2019 by 4:00 PM CST (local Iowa time)

Pre-Application Status notifications:

June 26, 2019

 

SECTION 3 - SECOND STEP: FINAL APPLICATION SCHEDULE OF EVENTS AND SUBMISSION PROCESS

The final application process is the next step for applicant’s that are notified by the Department that they are eligible based on pre-application review. Only applicants that submit a pre-application and meet all eligibility criteria will be notified by the Department to submit a final application in accordance with this section of the RFP. If an interested party/applicant failed to submit a pre-application or application negotiation(s) by the deadlines outlined in Section 2, the applicant will not be eligible to complete a final application.

3.01     Final Application Schedule of Events and Submission Process

The following dates are set forth for informational purposes. The Department reserves the right to change them. All times and dates listed are for local Iowa time (CST).

Final Application Schedule of Events Table:

Event

Date

Final Application Initiation Notification

June 26, 2019

Written Questions and Responses

Round 2 Questions Due:

Responses Posted By:

Final Round Questions Due:

Responses Posted By:

July 3, 2019

July 10, 2019

July 17, 2019

July 24, 2019

Final Applications Due

July 31, 2019 by 4:00 pm local Iowa time

Notice of Intent to Award Posted

September 4, 2019

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A RFP 58819018 BCBA BCaBA Grants Program A RFP 58819018 BCBA BCaBA Grants Program.pdf 267 KB
B IowaGrants Registration Instructions B IowaGrants Registration Instructions Updated 2016.pdf 874 KB
C IDPH Application Instruction Guidance C IDPH Application Instruction Guidance 2016.pdf 1.9 MB
D Draft Contract Template for BCBA_BCaBA Grants Program D Draft Contract Template for BCBA_BCaBA Grants Program.pdf 226 KB
E Draft BCBA BCaBA Application Review Tool E Draft BCBA BCaBA Application Review Tool.pdf 262 KB
F BCBA BCaBA Grant Application Frequently Asked Questions F BCBA BCaBA Grant Application Frequently Asked Questions.pdf 149 KB
G Amendment #1 RFP 58819018 BCBA_BCaBA Grants Program G Amendment #1 RFP 58819018 BCBA_BCaBA Grants Program.pdf 320 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://trends.collegeboard.org/college-pricing/figures-tables/average-published-undergraduate-charges-sector-2018-19 Average Published Undergraduate Charges by Sector and Carneige Classification, 2018-19
http://www.bacb.com/experience-standards/ BCBA/BCaBA Experience Standards
http://bacb.com/become-credentialed/ Behavior Analyst Certification Board
http://www.legis.iowa.gov/docs/iac/chapter/641.107.pdf Board-Certified Behavior Analyst and Board-Certified Assistant Behavior Analyst Grants Program Rules
http://studentaid.ed.gov/sa/fafsa Free Application for Federal Student Aid (FAFSA) Application
http://idph.iowa.gov/finance/funding-opportunities/general-conditions IDPH General Conditions
http://www.irs.gov/pub/irs-pdf/fw9.pdf IRS Form W-9
 
 
Questions
 
 
Submitted Date Question Answer
04/26/2019 When I filled out my FAFSA it asked for my 2017 taxes and not 2018 and I had a salary decrease. I went from full-time to part-time. Does this effect the pre-application process? The pre-application process does not change. Eligibility is based on the applicant’s current FAFSA. To determine if your FAFSA is current you can visit the Federal Student Aid website (https://www.studentaid.ed.gov/sa/). Once on the page, click on the link ‘FAFSA: Apply for Aid’, this will take you to the FAFSA site. On the right hand side of the page there is a link for returning users to login and view the ‘Student Aid Report (SAR)’. Click on the link to login to your account. You will be taken to a page where you can select if you are the ‘student’ or ‘parent, preparer, or student from a Freely Associated State’. Choose one option and enter your login information and click the ‘Next’ button. You will be taken to a disclaimer page. Click ‘Accept’ to continue with your login. Choose your most recent FAFSA year from the tabs at the top of the page and click on it. The approval expiration date is listed in the small box at the top of the right hand side of the page. If the SAR is expired you will need to fill out a new FAFSA with the documents and information required by the federal government in the FAFSA form.
04/29/2019 How do you calculate the cost of tuition and fees for an academic year by the University? It is the responsibility of the applicant to contact their learning institution/university to request documentation for the tuition and fees for an academic year of their program. The learning institution will have information on the program tuition and fees.
05/02/2019 Is this applicable to doctoral programs or only masters programs? Board Certified Behavior Analyst certification can be obtained with a Masters degree. This program will cover tuition and fees related only to coursework necessary for becoming certified as a Board Certified Behavior Analyst (BCBA) or Board Certified Assistant Behavior Analyst (BCaBA). If an applicant already has a Masters Degree and lacks specific coursework to become certified as a BCBA, the applicant may pursue coursework at the Masters Level to meet certification requirements and apply for funds for that coursework only. If an applicant already has a Masters Degree and lacks specific coursework to become certified as a BCaBA, the applicant may pursue coursework at the Bachelors Level to meet certification requirements and apply for funds for that coursework only.
 
 
 
 
 
 Iowa.gov – The Official Website of the State of Iowa. Dulles Technology Partners Inc.