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  Funding Opportunity Details
 
 -275444-FY19 PRIMECARRE Loan Repayment Program RFP 58819011
  Health Care Delivery Systems
  Application Deadline: 01/08/2019 11:59 PM
 
 
Award Amount Range: Not Applicable
Project Start Date: 01/01/2019
Project End Date: 12/31/2020
Award Announcement Date: 12/10/2018
Eligible Applicant: Refer to RFP
Program Officer: Stacey Hewitt
Phone: 515-281-3018 x
Email: stacey.hewitt@idph.iowa.gov
Categorical Area: Community Development, Health, Prevention/Treatment
 
 
Description
 
 

It is the responsibility of the Applicant to review all attachments listed in the section below, including the Request for Proposal (RFP).

The issuance of the RFP in no way constitutes a committment by IDPH to award a contract.

NOTE: Applicants to this RFP apply as individuals. Each user will complete the registration process, only if not already registered. Follow the steps outlined in the ‘New User Registration Instructions for IowaGrants.gov’ as posted under the Attachment section of the Funding Opportunity. New Users should allow a few days for the registration to be processed.

For applicants to this RFP that are registering for the first time* enter your full legal name (individual) as the Organization name (NOT your employer) and then select ‘Individual’ for Organization Type (refer to step 9 if following the New User Registration Instructions for IowaGrants.gov as posted as an attachment to this Funding Opportunity).

  • The Organization information (address, tax ID, etc.) are not required fields and you can leave those blank (this can be edited in the future if needed).

  • In the Personal information section, you should include your personal contact information (NOT your employer information).

  • The email address that you enter during registration (step 4 if following the New User Registration Instructions) should be the one that you want IowaGrants correspondence and alerts, etc. to go.

 *If in the past at any time you have already been registered in IowaGrants or in the State of Iowa’s secure portal, Authentication and Authorization System (A&A), then you should NOT register. Contact the IDPH IowaGrants Helpdesk.

For assistance regarding IowaGrants.gov, please contact the IDPH IowaGrants.gov Helpdesk at iowagrants.helpdesk@idph.iowa.gov or by calling 1-866-520-8987 (available between 8:00 a.m. and 4:00 p.m. on weekdays, excluding state holidays).

Excerpts from the RFP:

1.01 Purpose

The purpose of this Request for Proposal (RFP) # 58819011 is to solicit applications that will enable the Iowa Department of Public Health (referred to as Department) to provide assistance in repayment of health care education loans to eligible applicants for providing services in a health professional shortage area with an emphasis on serving underserved populations.

1.04 Description of Work and Services

Successful applicants awarded funds under this RFP will be required to sign a contract with the Department for service obligation in a HPSA at the eligible clinical practice site for a minimum of two (2) years for full-time service OR a minimum of four (4) years for half-time service. Clinical practice site employment must continue through the entire loan repayment contract period. If a contract results from this application, both the clinical practice site and award recipient (Health Professional Applicant) shall enter into the same contract with the Department. Refer to the draft contract posted under the Attachment section of this Funding Opportunity in IowaGrants.gov.

1.05 Loan Reimbursement Amounts

The Department anticipates up to $700,000 available for distribution among successful applicants; individual awards will vary based on health profession discipline (refer to the table in the RFP). The actual number of awards and award amounts that the Department distributes will vary depending on the number of successful applicants, the discipline of the health professional, and amount of qualifying education related debts.

1.06 Full-time and Half-time Definitions

Applicants must be working in a federally designated HPSA. Applicants who do not meet the full-time service definition outlined in this section may qualify for half-time service. The Contract Term will vary depending on the successful applicants full-time or half-time qualification. Refer to section 6.02 of the RFP for the Service Contract Term requirements.

Full-time service is a minimum of 40 hours per week, for a minimum 45 weeks per year. In return for repayment of qualifying loans, the individual agrees to provide primary health services for a minimum of 2 years full-time service at a public or nonprofit private entity that serves a federally designated HPSA.

Half-time service is a minimum of 20 hours per week (not to exceed 39 hours per week) for a minimum 45 weeks per year. In return for repayment of qualifying loans, the individual agrees to provide primary health services for a minimum of 4 years half-time service at a public or nonprofit private entity that serves a federally designated HPSA.

1.07 Eligibility Requirements

There are multiple eligibility requirements for applicants to this RFP. Applicants that do not meet all requirements should not submit an application. Applications must contain all necessary information and documentation to verify that each of the eligibility requirements outlined for each critical element is met.

PRIMECARRE Loan Repayment Program has three (3) critical eligibility elements. The critical elements are:

  1. Participant Eligibility

  2. Discipline Eligibility

  3. Practice Site Eligibility

Applicants must meet all the eligibility criteria for each critical element to be eligible. Refer to Section 1.07 of the RFP.

3.01 Application Phases and Schedule of Important Dates
(All times and dates listed are local Iowa time)

Acceptance and funding of applications for this program will be conducted in phases, based on the schedules as outlined in this section and contingent on available funds.

The following dates are set forth for informational purposes. The Department reserves the right to change them.

Application PHASE 1: Schedule of events

Event

Date

RFP Issued

September 17, 2018

Written Questions and Responses

 

Round 1 Questions Due:

Responses Posted By:

September 26, 2018

October 3, 2018

Round 2 Questions Due:

Responses Posted By:

October 10, 2018

October 17, 2018

Final Questions Due:

Responses Posted By:

October 24, 2018

October 31, 2018

Applications Due

November 13, 2018 (Refer to Amendment #1)

Post Notice of Intent to Award

December 10, 2018

Anticipated Contract Start Date

January 1, 2019

During Application PHASE 1, applications will be accepted beginning on the RFP posting date and concluding on November 13, 2018 (Refer to Amendment #1).

  1. Application will not be considered for Application PHASE 1 and will be moved to Application PHASE 2 for the following reasons:

    1. Application is submitted in IowaGrants after November 13, 2018. (Refer to Amendment #1)

    2. Application is submitted by the PHASE 1 deadline but fails to contain all the required supporting documentation for eligibility requirements. Refer to Section 1 and Section 3 of this RFP for additional details.

  2. The Department will post the Notice of Intent to Award (NOIA) from Application PHASE 1 on the date listed in the schedule of events table above. The NOIA will list the awarded applications from PHASE 1 and the remaining funds available for Application PHASE 2. The Department may change these dates at its sole discretion.

    1. It is the Applicant’s sole responsibility to review the NOIA as posted, refer to section 5.03.

    2. Applicants must refrain from contacting the Department while the application is under review. Failure to comply with this requirement may result in disqualification of the Application.

PHASE 2 (contingent on available funding):

The availability of funding at the conclusion of PHASE 1 will be posted to the Department website on December 10, 2018 unless the Department at its sole discretion extends this date. If funding is fully obligated during PHASE 1, the Department will close this Funding Opportunity and not continue to PHASE 2.

Schedule of events table for Application PHASE 2:

Event

Date

PHASE 2 Application acceptance date start

November 14, 2018 (Refer to Amendment #1)

Written Questions and Responses

 

Round 1 Questions Due:

Responses Posted By:

November 16, 2018

November 23, 2018

Round 2 Questions Due:

Responses Posted By:

November 30, 2018

December 7, 2018

Final Questions Due:

Responses Posted By:

December 14, 2018

December 21, 2018

Applications Due

January 8, 2019

Post Notice of Intent to Award

February 11, 2019

Anticipated Contract Start Date

March 1, 2019

During Application PHASE 2, applications will be accepted beginning November 14, 2018  (Refer to Amendment #1) and concluding on January 8, 2018.

  1. Phase 2 applications may include:

    1. New applications, NOT previously submitted to this RFP during PHASE 1

    2. Revised Applications submitted during the prior PHASE that failed to contain all the required supporting documentation for eligibility requirements. Refer to Section 1 and Section 3 of this RFP for additional details.

    3. Revised Applications that failed to meet the minimum required score during the prior PHASE.

  2. Application will not be considered for Application PHASE 2 and will be moved to Application PHASE 3 for the following reasons:

    1. Application is submitted in IowaGrants after January 8, 2019.

    2. Application is submitted by the PHASE 2 deadline but fails to contain all the required supporting documentation for eligibility requirements. Refer to Section 1 and Section 3 of this RFP for additional details.

  3. The Department will post the Notice of Intent to Award (NOIA) from Application PHASE 2 on the date listed in the schedule of events table above. The NOIA will list the awarded applications from PHASE 2 and the remaining funds available for Application PHASE 3. The Department may change these dates at its sole discretion.

    1. It is the Applicant’s sole responsibility to review the NOIA as posted, refer to section 5.03.

    2. Applicants must refrain from contacting the Department while the application is under review. Failure to comply with this requirement may result in disqualification of the Application.

Application PHASE 3 (contingent on available funding):

The availability of funding used and remaining at the conclusion of PHASE 2 will be posted to the Department website on February 11, 2019 unless the Department at its sole discretion extends this date. If funding is fully obligated during PHASE 2, the Department will close this Funding Opportunity and not continue to PHASE 3.

Schedule of events table for Application PHASE 3:

Event

Date

PHASE 3 Application acceptance date start

January 9, 2019

Written Questions and Responses

 

Round 1 Questions Due:

Responses Posted By:

January 16, 2019

January 23, 2019

Round 2 Questions Due:

Responses Posted By:

January 30, 2019

February 6, 2019

Final Questions Due:

Responses Posted By:

February 13, 2019

February 20, 2019

Applications Due

March 6, 2019

Post Notice of Intent to Award

April 10, 2019

Anticipated Contract Start Date

May 2, 2019

During Application PHASE 3, applications will be accepted beginning January 9, 2019 and concluding on March 6, 2019.

  1. Phase 3 applications may include:

    1. New applications, NOT previously submitted to this RFP during phase 2.

    2. Revised Applications submitted during the prior PHASE that failed to contain all the required supporting documentation for eligibility requirements. Refer to Section 1 and Section 3 of this RFP for additional details.

    3. Revised Applications that failed to meet the minimum required score during the prior PHASE.

  2. Applications will not be considered for Application PHASE 3 and will be rejected for the following reasons:

    1. Application is submitted in IowaGrants after March 6, 2019.

    2. Application is submitted by the PHASE 3 deadline but fails to contain all the required supporting documentation for eligibility requirements. Refer to Section 1 and Section 3 of this RFP for additional details.

  1. The Department will post the Notice of Intent to Award (NOIA) from Application PHASE 3 on the date listed in the schedule of events table above. The NOIA will list the awarded applications from PHASE 3. The Department may change these dates at its sole discretion.

    1. It is the Applicant’s sole responsibility to review the NOIA as posted, refer to section 5.03.

    2. Applicants must refrain from contacting the Department while the application is under review. Failure to comply with this requirement may result in disqualification of the Application.

 

 

 
 
 
 Attachments
 
 Click on the File Name to open attachment
 
Description File Name File Size
A RFP 58819011 PRIMECARRE Loan Repayment Program A RFP 58819011 PRIMECARRE Loan Repayment Program.pdf 328 KB
B IowaGrants Registration Instructions B IowaGrants Registration Instructions Updated 2016.pdf 874 KB
C IDPH Application Instruction Guidance C IDPH Application Instruction Guidance 2016.pdf 1.9 MB
D Draft Contract Template for PRIMECARRE Loan Repayment Program D Draft Contract Template for PRIMECARRE Loan Repayment Program.pdf 197 KB
E Draft Score Tool for PRIMECARRE Loan Repayment Program Applications E Draft Score Tool for PRIMECARRE Loan Repayment Program Applications.pdf 124 KB
F RFP 58819011 PRIMECARRE Loan Repayment Program Amendment 1 posted October 26, 2018 F RFP 58819011 PRIMECARRE Loan Repayment Program Amendment 1.pdf 148 KB
 
 
 Website Links
 
 Click on the URL to go to website
 
URL Description
http://idph.iowa.gov/finance/funding-opportunities/general-conditions IDPH General Conditions
http://sos.iowa.gov/search/business/(S(1wpsxaaxy2j20n55nhytpbbm))/search.aspx Iowa Secretary of State Business Entities Search
http://www.nhsc.hrsa.gov/downloads/discountfeeschedule.pdf National Health Service Corps Sliding Fee Discount Program Information Package
http://data.hrsa.gov/tools/shortage-area U.S. Department of Health & Human Services HPSA Find
http://aspe.hhs.gov/poverty U.S. Federal Poverty Guidelines
 
 
Questions
 
 
Submitted Date Question Answer
09/19/2018 I recently got married in 2017 and I changed my name on my profile, but under the organization it still says my old name. Can this be changed? Also, I am currently fulfilling the PRIMECARRE loan through January 2019. I consolidated my student loans before I applied for the first grant and I gave all of the documentation from that. I have recently refinanced my loans. Do I need to provide the original documentation that I submitted with the first PRIMECARRE loan along with the new refinanced information from the current loan? I can then change the outstanding balances of the consolidated loans to $0 so that it will only show the outstanding balance of the current refinanced loan, is this correct? Thanks. Hannah In regards to a name change or any other IowaGrants.gov question/issue you may contact the IDPH IowaGrants.gov helpdesk at iowagrants.helpdesk@idph.iowa.gov or by calling 1-866-520-8987 (available between 8:00 a.m. and 4:00 p.m. on weekdays, excluding state holidays). All applications and documents submitted must be treated as a new application, no documents from a previous application will be reviewed or considered. You will need to submit all loan documentation indicating the current balance for each loan to be considered as part of your outstanding debt. Date of loan documentation must be within 120 days of application due date. List only those loans with outstanding balances that are to be considered for repayment with this application.
09/21/2018 Where does it state in the RFP what loans are eligible? I had a parent plus loan consolidated in with my remaining loans and they are all under my name now. If I can show documentation that these were for education, will this still be eligible? The RFP does not specifically list all loans that are or are not eligible with the PRIMECARRE Loan Repayment Program. The loan information can be found on page 13 and 14 of the RFP. Parent PLUS loans are ineligible as there is no way to show that this loan was used for you and only you and or that the loan was used solely for your educational expenses and nothing further. If an eligible educational loan is consolidated or refinanced with another person or includes any debt other than another eligible educational loan of the applicant, no portion of the consolidated/refinanced loan will be eligible for loan repayment. Spousal consolidation loans are not eligible for loan repayment. UPDATE by IDPH 10/26/2018: Refer to Amendment #1 (Attachment F) for clarification regarding eligible versus ineligible loans.
09/24/2018 If you are submitting loan documentation for loans that are part of a consolidation loan will a copy of the "loan details" page from www.nslds.ed.gov for each individual loan meet the requirements for documentation if it includes the original disbursement date and school it was from? If not, what is acceptable documentation? If an applicant has consolidated or refinanced loans, the applicant must provide documentation (e.g., copy of the original loan documentation) to establish the educational purpose and contemporaneous nature of such loans. The Federal Student Aid Summary from the National Student Loan Data System may be sufficient if it provides detail that the original loans were educational in purpose and does not include another person or other debt. IDPH may request further documentation to verify loan information if needed. See Section 2.02 Application Forms, Documentation of Loans. UPDATE by IDPH 10/26/2018: Refer to Amendment #1 (Attachment F) for clarification regarding eligible versus ineligible loans.
09/26/2018 Under the Clinical Site Information, section to add services provided and population served, the allowed character count is low, can this be increased to allow us to enter accurate information. Also under the Eligibility requirements it will not let you add a single document or delete ones added. Thanks. Thank you for letting us know. The forms should now be corrected in the system. Please note for assistance regarding IowaGrants.gov, please contact the IDPH IowaGrants.gov Helpdesk at iowagrants.helpdesk@idph.iowa.govor by calling 1-866-520-8987 (available between 8:00 a.m. and 4:00 p.m. on weekdays, excluding state holidays).
10/03/2018 The RFP states, "For federal consolidated loans, provide documentation showing the underlying Stafford, PLUS, and/or Perkins loans that were included in the consolidation. 2. If an eligible educational loan is consolidated or refinanced with another person or includes any debt other than another eligible educational loan of the applicant, no portion of the consolidated/refinanced loan will be eligible for loan repayment. Spousal consolidation loans are not eligible for loan repayment." Since the RFP does not specifically state eligible or ineligible loans, but it does mention the PLUS loans and my loans are not consolidated/refinanced WITH my parent or spouse, these loans should be considered eligible. In no where of the RFP does it state that PARENT PLUS loans are not eligible. I have documentation that these loans went straight to the school and are for my education at SDSU. The University recommended my mother take these loans out for me since FASFA did not cover my full amount for the year. My mother is actually a co-signer on the rest of my loans which were accepted and were only for my education. These PARENT PLUS loans which are consolidated under my name, should be considered eligible since nothing is stated specifically regarding this. If I could speak to someone regarding this issue, I will be happy to show documentation of these loans to SDSU. The RFP does not specifically list all loans that are or are not eligible with the PRIMECARRE Loan Repayment Program. The loan information can be found on page 13 and 14 of the RFP. Parent PLUS loans are ineligible as there is no way to show that this loan was used for you and only you or that the loan was used solely for your educational expenses and nothing further. If an eligible educational loan is consolidated or refinanced with another person or includes any debt other than another eligible educational loan of the applicant, no portion of the consolidated/refinanced loan will be eligible for loan repayment. Spousal consolidation loans are not eligible for loan repayment. The IDPH will amend the RFP to clarify and provide a list of ineligible loans.

UPDATE by IDPH 10/26/2018: Refer to Amendment #1 (Attachment F) for clarification regarding eligible versus ineligible loans.

10/04/2018 In regards to some of the loan questions on the previous round above. If you have a consolidated loan, but are unsure if you have the correct documentation, can you simply leave that out if you have enough remaining student loan debt to meet the minimum requirement? Yes. List only those loans with outstanding balances that you want to be considered for repayment with this application. If awarded, pay the lender directly on the qualifying educational loans that were identified in the RFP application and approved in the loan balance verification form.

UPDATE by IDPH 10/26/2018: Refer to Amendment #1 (Attachment F) for clarification regarding eligible versus ineligible loans.

10/09/2018 I have uploaded my proof of loan documentation from NSLDS Aid Summary under the Eligibility Requirements, at the bottom of the screen under additional documents. Is this the appropriate location? I only see where the RFP states to upload proof, but it does not state where to do so. Yes, this document would go under additional documents. Documentation of Loan Balances Form contains the field ‘Original Loan Documentation’. This field is for submitting documentation for each loan to be considered as part of your outstanding debt. Additional supporting documentation can be submitted in ‘Additional Upload Fields’ as necessary, such as the summary documentation.
10/09/2018 Under "Clinical Practice Site Information", it asks "For this site, identify the average number of patient encounters that you have per month". I would assume using the term "you" it is asking me how many I, myself, see as far as patient encounters; however, the following questions asks the average number of Medicaid Patients seen per month. Is this how many Medicaid/Medicaid/CHIP patients that I, myself, sees or the clinic I'm working for as a whole? The Patient Encounters, Medicaid Patients, Medicare Patients, and CHIP Patients are reported for the applicant not the Practice Site as a whole.
10/15/2018 Under the fiscal office section, would we be the fiscal officers or is this someone else within the organization that we work? As directed in the RFP Section 2.02, page 12 for the Cover Sheet General Information Form instructions: the Health Professional applicant should use their own name as the Authorized Official and the Fiscal Contact. This would be for the Fiscal Officer/Agent section of the form.
10/18/2018 As a follow-up from round 2 questions and submitting appropriate proof of documentation. I do NOT have my loans consolidated. Every single loan I am applying for reimbursement is listed on the NSLDS Aid Summary under the Eligibility Requirements. Do I need to upload this document (which lists ALL of my loans on 1 paper) next to EACH loan? If so, this will show EVERY one of my loans numerous times. You will only need to upload this document one time, there is no need to upload the same document numerous times. Please be sure to double check that every loan you are including in your application is on NSLDS and shows your current loan balance for each individual loan. If you include a loan that is not on the NSLDS sheet and do not provide separate loan balance documentation for that loan, that loan would not be eligible.
10/22/2018 In the clinical site employment agreement form and under eligibility requirements, it asks, "Do you have any outstanding contractual obligations for health professional service to the State of Iowa or any other entity (such as an employer or educational institution)?" Since I will be completed with the PRIMECARRE loan repayment program on December 31st 2018, do I put yes for these answers because in the Draft Score Tool, it states, "Have outstanding contractual obligation for health professional service (Yes- Not eligible). Just wondering if that applies to applicants who are fulfilling the PRIMECARRE loan repayment? Some areas of the RFP and documents that are attached are not documented correctly and makes it difficult for applicants to fill out the application. For example, it also states if we are a U.S. Citizen that we are not eligible and I was told that this was another error and will be corrected. I am reading through all of the parts carefully so I am able to fill it out correctly, but when there are multiple errors, it makes it difficult to determine what is correct on there and what isn't. You would not be under a PRIMECARRE obligation for this round of PRIMECARRE funding (project period beginning January 1, 2019 or later) as your contractual obligation does not cross timeframes. The IDPH is in the process of correcting the citizenship error identified in E Draft Score Tool for PRIMECARRE Loan Repayment Program Applications posted in the Attachments section of the Funding Opportunity in IowaGrants. Please note that the score tool posted is a DRAFT and the IDPH can change it at any time. Be sure you are referring to the RFP section 1.07 for eligibility requirements for this project.
10/22/2018 As pharmacists are listed as eligible applicants now, can you clarify if a community pharmacy (whether independently owned or a national or regional chain i.e., Wal-Mart, Hy-Vee) would qualify as an eligible clinical site if the pharmacy is within an HPSA? It's hard to determine from the current site criteria. Thanks! WalMart and Hy-Vee are For-Profit entities and do not meet the requirements outlined in the RFP. To be eligible, the practice site must meet all the requirements in RFP Section 1.07 Eligibility Requirements, Critical Eligibility Element 3: Practice Site Eligibility. The pharmacy/practice site must also be located in a county that has a federally designated Health Professional Shortage Area (HPSA). A resource to verify an employer’s business status may be the Iowa Secretary of State website at https://sos.iowa.gov (Search Databases/Business Entities).
10/22/2018 If doesn't appear that I can qualify to apply this year for this program, can you clarify if IDPH will have a similar process for qualifying applicants each Fall? Was IDPH awarded the $700,000 for just 2018-2019 applications? Or is that funding part of a multi-year effort? Thanks! IDPH currently has $700K for applications. If that funding is not depleted with this RFP, it would be carried over and added to future year Request for Proposals (RFPs). The Department has received a federal notice of award with state matching funds for annual funding through 2022. Therefore, even if the $700K is depleted, the department will publish an annual RFP to solicit applications for the Iowa PRIMECARRE program. The amount of funding available for distribution is contingent on the availability of Federal and State funding.
10/24/2018 I work for Mercy Medical Center - North Iowa which has both inpatient and oupatient services. Is this practice site eligible? Mercy Medical Center - North Iowa is classified as a hospital. Hospitals do not meet the requirements outlined in the RFP. Refer to Section 1.07 Eligibility Requirements, Critical Eligibility Element 3: Practice Site Eligibility (page 9-10) for practice site eligibility requirements.
 
 
 
 
 
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